Facilities Management Executive

Kwong Wai Shiu Hospital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare institution in Singapore seeks a Facilities Management Executive to support maintenance and operational activities within a nursing home environment. Responsibilities include conducting inspections, managing contracts, overseeing vendor performance, and ensuring compliance with safety regulations. An ideal candidate holds a Bachelor's degree in a related field with at least 2 years of relevant experience, or a Diploma with 4 years of experience along with Fire Safety Manager certification. This role offers the opportunity to impact safety and functionality in a crucial care setting.

Qualifications

• At least 2 years of experience in facilities management, preferably in healthcare.
• Valid Fire Safety Manager (FSM) certification registered with SCDF.
• Experience as an FSM for at least 1 to 2 years preferred.

Responsibilities

• Conduct regular inspections of building facilities and ensure compliance with standards.
• Prepare and administer RFQs and tenders for maintenance services.
• Monitor inventory levels of maintenance supplies and coordinate procurement.

Skills

Attention to detail

Problem-solving skills

Communication skills

Teamwork

Education

Bachelor's degree in Facilities Management or related field

Diploma in Facilities Management or Engineering

Job description

Job Description & Requirements

The Facilities Management Executive supports the Senior Facilities Management Executive and Facilities Manager in executing maintenance and operational activities. This role focuses on hands‑on maintenance, routine inspections, and assisting with regulatory compliance efforts to maintain a safe and functional nursing home environment.

Your role

Maintenance and Inspections

• Conduct regular inspection of the building facilities to ensure all are in good service condition and maintained in accordance with the standards required by the relevant authorities.
• Ensure that routine maintenance works are scheduled, carried out, and documented as per the nursing home’s operational requirements.
• Conduct post‑analysis of system and equipment breakdowns and establish remedial actions to prevent future occurrences.

Contract Management and Procurement

• Prepare requirements and administer Request for Quotation (RFQ) and tenders for routine maintenance services and works.
• Supervise and oversee contractors to ensure that repairs and routine maintenance
• Works are completed according to the terms and conditions of the contracts.
• Assist in the coordination of contracts management, progress monitoring, installation and testing of equipment to ensure the terms and conditions of the contracts.
• Ensure that new preventive maintenance contracts are in place before the expiry of equipment warranties.

Inventory Management

• Monitor inventory levels of maintenance supplies and parts to ensure availability.
• Coordinate procurement of replacement parts required for building maintenance and equipment needs.

Outsource Partner and Vendor Management

• Oversee and manage both M&E and Security Services outsource partners, ensuring they execute their roles and responsibilities in accordance with their contract requirements.
• Manage suppliers, vendors, and specialist contractors for building M&E systems, medical devices and exercise equipment.

Feedback Management

• Attend to and manage feedback, queries and suggestions relating to the premises within.

Compliance and Safety

• Ensure all work activities are carried out in compliance with Workplace Safety and Health regulations and other relevant standards.
• Assist and coordinate fire‑related inspections to ensure the fire protection system and equipment of the buildings are in good operating condition as per statutory requirements.

Facility Upgrades and Emergency Preparedness

• Provide support during facility upgrades, renovations, and special projects.
• Assist in setting up emergency preparedness measures and respond to urgent maintenance needs.
• Undertake any other duties as assigned by the direct reporting officer or Head of Department (HOD).

REQUIREMENT

• Bachelor's degree in Facilities Management, Engineering, Building Services, or a related field with at least 2 years’ experience, preferably in a healthcare or nursing home setting.
• OR a Diploma in Facilities Management or Engineering with at least 4 years’ experience, preferably in a healthcare or nursing home setting.
• Possess a valid Fire Safety Manager (FSM) certification registered with the Singapore Civil Defence Force (SCDF) and preferably has practiced as an FSM for at least 1 to 2 years.

Skills and Knowledge

• Basic knowledge of building systems, including ACMV, fire protection, plumbing, electrical, and security.
• Strong attention to detail and problem‑solving skills.
• Ability to work independently as well as within a team environment.
• Good communication skills with the ability to establish priorities and multitask effectively.