Facilities Executive

EXCELTEC PROPERTY MANAGEMENT PTE LTD; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A property management company in Singapore is seeking a Facilities Executive to oversee daily operations of building facilities, ensuring compliance with local regulatory standards. Responsibilities include coordinating maintenance, conducting inspections, managing vendor services, and handling tenant requests. The ideal candidate will have experience in facilities management and strong communication skills, contributing to a safe and customer-focused environment.

Qualifications

• Experience in facilities management or related field.
• Knowledge of compliance standards for building operations in Singapore.
• Strong communication and coordination skills.

Responsibilities

• Support daily building operations and ensure functionality of systems.
• Conduct inspections to identify defects and safety hazards.
• Supervise vendors and contractors for quality service delivery.
• Handle tenant feedback and operational reporting.
• Oversee fit-out and renovation works as per guidelines.
• Manage cleaning, security, and landscaping services.

Job description

The Facilities Executive is responsible for supporting the effective daily operations, maintenance, and compliance of building facilities in accordance with Singapore's regulatory requirements and service standards. The role involves coordinating with vendors, conducting inspections, and ensuring a safe, functional, and customer-focused environment for building users.

Responsibilities

• Support daily building and facilities operations, ensuring smooth functioning of essential systems (M&E, fire protection, lifts, water, etc.).
• Conduct regular inspections to identify defects, safety hazards, and ensure compliance with BCA, SCDF, NEA, and WSH regulations.
• Plan and monitor preventive, corrective, and ad hoc maintenance works across M&E and civil systems.
• Supervise vendors and contractors to ensure quality service delivery, safety compliance, and adherence to timelines.
• Handle tenant feedback and service requests, and assist in preparing operational reports.
• Oversee tenancy fit-out, renovation, and improvement works in accordance with building guidelines.
• Maintain accurate maintenance records, asset registers, and operate FM and building management systems (BMS).
• Manage soft services such as cleaning, security, landscaping, pest control, and car park operations.
• Support emergency response, evacuation procedures, and safety drills.
• Perform any other duties assigned by the Facilities or Account Manager.