Facilities Assistant Manager: Office Ops & Vendors

JLL; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

JLL in Singapore is seeking an Assistant Facility Manager to support Integrated Facilities Management services in a corporate office. You will coordinate daily facilities operations, manage workplace services, and provide administrative support to ensure a smooth, safe, and positive workplace experience for employees and visitors.

Key duties include coordinating office equipment and pantry services, handling reception and visitor management, overseeing mail and vendor coordination, processing

Qualifications

• Bachelor’s degree preferred; candidates with relevant facilities/administrative experience will be considered.
• Experience in facilities management, workplace operations, administration, or corporate office support environment.
• Strong coordination and stakeholder management with vendors, landlords, and internal teams.
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.

Responsibilities

• Coordinate facilities services including office equipment maintenance, pantry appliances, and landlord‑related requests such as air‑conditioning services.
• Manage reception and front‑of‑house operations including visitor registration, access card administration, and visitor guidance.
• Oversee mailroom operations including incoming and outgoing mail distribution, courier arrangements, and employee inquiries.
• Support vendor coordination and monitor soft services performance through regular engagement and operational briefings.
• Manage invoice processing, payment tracking, purchase order generation, and goods receiving activities.
• Assist with incident reporting, monthly reporting, audit documentation, and compliance with JLL and client operational standards.
• Respond to facilities issues, user requests, and emergency situations in a timely and professional manner.

Skills

Stakeholder management

Coordination

Communication skills

Customer-service mindset

MS Office

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

JLL in Singapore is seeking an Assistant Facility Manager to support Integrated Facilities Management services in a corporate office. You will coordinate daily facilities operations, manage workplace services, and provide administrative support to ensure a smooth, safe, and positive workplace experience for employees and visitors.

Key duties include coordinating office equipment and pantry services, handling reception and visitor management, overseeing mail and vendor coordination, processing