Facilities Operations Specialist

JLL; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

JLL in Singapore is seeking a Facilities Administrator to support day-to-day operations, coordinate maintenance, manage vendor relationships, and maintain facility records.

You will work with property management teams, contractors, and occupants to deliver high service levels, while ensuring safety compliance and timely completion of requests.

This role emphasizes organization, communication, and financial processes, including onboarding/offboarding and reporting.

Qualifications

• Diploma or equivalent required.
• 2+ years in facilities management or related field.
• Proficient with CMMS and Microsoft Office.
• Able to prioritize tasks and meet deadlines.
• Strong communication with vendors, contractors, and occupants.
• Experience with financial processing and payments.
• Basic understanding of HVAC, electrical, plumbing.
• Capable of working independently in fast-paced environments.

Responsibilities

• Coordinate preventive maintenance across building systems.
• Process and track service requests in CMMS; ensure closure.
• Serve CMMS system expert; assist users.
• Analyze CMMS data and generate management reports.
• Manage vendor relationships and quarterly business reviews.
• Support staff onboarding/offboarding.
• Draft payment memos and process funds in financial systems.
• Prepare EDMs and communications per client requirements.
• Schedule meetings and take minutes for operations meetings.
• Assist in facility inspections and documentation.
• Handle other duties and special projects.

Skills

CMMS proficiency

MS Office

Strong organizational skills

Communication skills

Financial processing knowledge

Independent work

Education

Diploma or equivalent

Diploma in facilities management (preferred)

Tools

Maximo CMMS

ServiceChannel

Corrigo

Job description

JLL in Singapore is seeking a Facilities Administrator to support day-to-day operations, coordinate maintenance, manage vendor relationships, and maintain facility records.

You will work with property management teams, contractors, and occupants to deliver high service levels, while ensuring safety compliance and timely completion of requests.

This role emphasizes organization, communication, and financial processes, including onboarding/offboarding and reporting.