Facilities Admin | Pulau Ubin (KF)

Elitez Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a meticulous Facilities Admin Executive in Singapore. The ideal candidate will support the Facilities Manager, handle administrative tasks, and ensure smooth operations at the site office. Applicants should have at least 3 years of relevant experience and be proficient in Microsoft Office. This is a 2-year renewable contract offering full benefits and a 5-day work week. The position is located in Pulau Ubin, accessible by a ferry ride from Punggol Point Jetty.

Benefits

Full benefits

5-day work week

Qualifications

• Minimum 3 years of relevant working experience.
• Previous experience supporting a Facilities Management team is a strong advantage.
• Collaborative team player with strong interpersonal skills.

Responsibilities

• Assist the site team in collating and consolidating reports.
• Manage administrative tasks including filing and documentation.
• Coordinate with building management and service providers.

Skills

Meticulous organization

Communication skills

Stakeholder management

Education

NITEC or Diploma in Office Skills, Business Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Our client is seeking a meticulous and organized Facilities Admin Executive to support their facilities team. This role is ideal for a dedicated professional who enjoys a structured environment and possesses the coordination skills necessary to keep a site office running smoothly.

Core Responsibilities

Reporting directly to the Facilities Manager, your key duties will include:

• Assist the site team in collating and consolidating monthly service and maintenance reports to ensure accuracy and timely submission.

• Manage day-to-day administrative tasks, including proper filing, scanning of documentation, and other duties as assigned.

• Support Facilities Manager in daily operations

• Manage preventive/corrective maintenance and track work orders

• Handle purchase requests, quotations, and invoice processing

• Maintain maintenance logs, contracts, equipment, and asset records

• Coordinate with building management and service providers

• Attend meetings and take accurate minutes to record key decisions and action items.

• Act as a central point of contact for administrative matters within the facilities team to ensure seamless operations.

Job Requirements

• NITEC or Diploma in Office Skills, Business Administration, or a related field.

• Minimum 3 years of relevant working experience.

  • Previous experience supporting a Facilities Management team is a strong advantage.

• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

• Meticulous and highly organized with a keen eye for detail.

• A collaborative team player with strong communication and interpersonal skills.

• Capable of managing various stakeholders effectively.

Employment Details

• 2-year contract (renewable) with full benefits.

• 5-day work week (Monday – Friday, 8:30 AM – 6:00 PM).

• Located in the Northeast at Pulau Ubin.

  • Note: Candidates must be comfortable taking a 7-minute ferry ride to the work location from Punggol Point Jetty.

By submitting an application or your resume, you are deemed to have consented to Elitez Pte Ltd collecting, using, and disclosing your personal data for the purpose stated in our privacy notice (www.elitez.asia/privacy-policy). You acknowledge that you have read, understood and agree with the terms in our privacy notice.

Meira Karla F | EA Personnel No: R25158809

Elitez Pte Ltd | EA License No: 16C8004