Export Sales Coordinator

Klenco (Singapore) Private Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in export sales is seeking an Export Sales Coordinator in Singapore. The role includes handling sales enquiries, preparing shipping documents, and coordinating with the Logistics Department. Ideal candidates should possess at least a Diploma, be detail-oriented, and have relevant experience in sales support. Strong communication skills and proficiency in Microsoft Office are essential.

Qualifications

• Minimum a Diploma or equivalent.
• Meticulous, detail-oriented, and organized, with sense of initiative and able to work under minimal supervision.
• Possess relevant experience in sales support or sales coordinator.
• Possess good communication and interpersonal skills.
• Proficient in Microsoft Office.

Responsibilities

• Handle sales enquiries, generate quotations, and coordinate order consolidation.
• Ensure customer’s order is promptly processed and invoiced accurately on a timely basis.
• Prepare and organize shipping documents for export shipping clearance.
• Provide timely updates on the cargoes estimated arrival / departure dates to all stakeholders.
• Liaise and coordinate with Logistics Department on delivery schedule and inventory matters.
• Ensure all invoices from external service providers are submitted to Accounts department.
• Assist in processing warranty and insurance claims.
• Maintain accurate records of all sales and shipping documents.

Skills

Meticulous

Detail-oriented

Organizational skills

Communication skills

Interpersonal skills

Proficient in Microsoft Office

Education

Diploma or equivalent

Job description

Export Sales Coordinator

The incumbent will work alongside with the team manager to support the Export Sales team in the follow up on and support of the sales destined to export markets.

The Job Responsibilities:

• Handle sales enquiries, generate quotations, and coordinate order consolidation
• Ensure customer’s order is promptly processed and invoiced accurately on a timely basis
• Prepare and organize shipping documents for export shipping clearance (including Bill of Lading, packing list, shipping certificate, declaration, certificate of origin, marine insurance)
• Provide timely updates on the cargoes estimated arrival / departure dates to all stakeholders
• Liaise and coordinate with Logistics Department on delivery schedule and inventory matters
• Ensure all invoices from all external service providers (eg. freight forwarders) are promptly submitted to the Accounts department for processing
• Assist in processing warranty and insurance claims
• Maintain accurate records of all sales and shipping documents

What It Takes:

• Minimum a Diploma or equivalent
• Meticulous, detail-oriented, and organized, with sense of initiative and able to work under minimal supervision
• Possess relevant experience in sales support or sales coordinator
• Possess good communication and interpersonal skills
• Proficient in Microsoft Office