Executive, Third Party Management

Innergy Consulting Pte.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A consulting firm in the maritime industry seeks an Executive for Third Party Management. The role involves assisting with the management of vessels under Third-Party Ship Managers, ensuring compliance and safety. Candidates should possess a diploma or degree, with 1-2 years of experience in the shipping industry. Proficiency in IT tools and strong interpersonal skills are essential. The position requires good organizational abilities to meet tight deadlines and effectively manage tasks related to vessel oversight.

Qualifications

• Minimum 1-2 years of working experience in the shipping industry.
• 1 year of sailing experience onboard a vessel may be accepted.
• Proficient in email etiquette.

Responsibilities

• Assist in preparing monthly OPEX funding for vessels.
• Maintain document control of the SMA for vessels under management.
• Generate Purchase Orders for vessels.

Skills

Good IT knowledge

Interpersonal skills

Ability to work under tight deadlines

Knowledge of Third-Party vessel management

Education

Diploma / Degree in any discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About the job Executive, Third Party Management

We are looking for an Executive(Third-Party Management) for one of our international shipowner client. The incumbent will be responsible for supporting the Technical Department on matters related to the management of vessels with Third-Party Ship Managers. This position will assist the Third-Party Management Team in ensuring the safe management of vessels and their compliance. He/she should have at least 1-2 years of experience in a similar function.

Responsibilities:

• Assist in preparing monthly OPEX funding for vessels under Third-Party Management, subject to final review before submission to Management.
• Assist in preparing weekly, monthly, and other reports for review by the General Manager (Technical).
• Assist in following up and closing any open items discussed in monthly meetings with Manager (Third-Party Management).
• Assist in preparing the inspection schedule of vessels under Third-Party Management, supervised by the Superintendent.
• Ensure timely submission of reports, including month-end reports, pre-takeover costs, daily running costs, project costs, dry-dock costs, Lub Oil (L.O.) consumption, and Class Survey Status, in collaboration with the Manager and Finance Cost Control team.
• Collaborate with the Manager to develop a yearly inspection plan for timely vessel inspections.
• Maintain document control of the SMA for vessels placed under Third-Party Management.
• Provide support in planning, arranging, and coordinating activities for the smooth transfer of company owned vessels to Management.
• Assist in planning, arranging, and coordinating activities for smooth ownership transfer flag change of newly taken-over vessels to Third Party.
• Support in monitoring vessel schedules to arrange Technical and Operational inspections of vessels.
• Generate Purchase Orders (P/O) for vessels
• Assist in scheduling monthly meetings with Third-Party Managers and coordinate the receipt of presentation files for review by the concerned team before the meeting.
• Monitor timely submission of invoices from vendors
• Any other assignments given by the Superiors.

Requirements:

• Diploma / Degree in any discipline.
• Minimum 1-2 years of working experience in the shipping industry or 1 year of sailing experience onboard vessel.
• Good IT knowledge and proficient in Microsoft Word, Excel, Power Point and Email etiquette
• Good interpersonal skills and ability to work well under tight deadlines.
• Good knowledge of Third-Party vessel management processes.

To apply, please send your CV to [e-mail]

We regret that only shortlisted candidates will be notified. Thank you for your understanding!