Executive Operations

BE INTERNATIONAL MARKETING SDN. BHD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading marketing firm in Singapore seeks an Operations Executive to manage logistics for events, ensuring smooth workflows and operational accuracy. The role includes project coordination, budget management, and compliance oversight, necessitating strong organizational skills and the ability to manage multiple priorities. Candidates should possess a relevant bachelor's degree and 1–2 years of experience in event planning or corporate operations. The position offers a dynamic work environment with the need for weekend availability.

Qualifications

• 1–2 years of experience in event planning or corporate operations.
• Proven track record of executing large-scale events.
• Ability to manage budgets and resources efficiently.

Responsibilities

• Coordinate logistics for distributor events and meetings.
• Manage POS reconciliation and operational compliance.
• Oversee end-to-end event operations from planning to execution.

Skills

Organizational skills

Attention to detail

Problem-solving

Vendor negotiation

Project management

Education

Bachelor’s degree in Event Management, Hospitality, Marketing, Business

Job description

This role is to support day-to-day operational execution across office, field, and event activities to ensure smooth workflows, operational accuracy, and consistent service standards within a direct selling environment. This role is responsible for coordinating logistics for distributor events, meetings, and activations; managing POS reconciliation and closing reports; and ensuring operational compliance with company SOPs. The executive oversees end-to-end event operations—from pre-event preparation to on-site execution and post-event closure—while coordinating with internal teams, vendors, and field leaders. Strong organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, results-driven environment are critical to ensuring operational excellence and supporting business growth.

Operational Execution & Process Control

Coordinate and execute daily operational activities to ensure timely delivery, accuracy, and full compliance with company SOPs.

Support the planning and implementation of operational processes to improve efficiency, productivity, and distributor/customer experience.

Liaise with cross-functional teams (procurement, logistics, finance, IT, and field operations) to ensure seamless day-to-day business operations.

Maintain accurate operational documentation, records, and reports for audit, compliance, and management review.

Provide administrative and operational support for ongoing initiatives and ad-hoc projects as required.

Support inventory control processes, including stock allocation, order processing, vendor coordination, audits, and periodic stock counts.

Prepare, analyze, and present operational reports, including sales performance, inventory movement, POS discrepancies, and shrinkage analysis.

Project & Retail Operations

Assist in project coordination for new outlet openings, refurbishments, and visual merchandising rollouts aligned with brand standards.

Event & Field Operations

Coordinate operational execution for distributor events, incentive programs, trainings, roadshows, and corporate meetings, including setup, on-site support, and teardown.

Manage pre-event preparations, on-site operational control, and post-event reconciliation, including POS closing and reporting.

Other Duties

Perform additional operational duties as assigned to support business and field requirements.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field.
• 1–2 years of experience in event planning, project management, or corporate operations.
• Proven ability to plan, organize, and execute large-scale events from concept to completion.
• Experience managing budgets, negotiating with vendors, and optimizing resources.
• Ability to build and maintain professional relationships with vendors, clients, and internal teams.
• Strong problem-solving and decision-making skills under pressure.
• Willingness and ability to work on weekends, evenings, or outside regular working hours as required.

Work location: Tai Seng Centre

Working hours: Monday till Friday (10am to 7pm)

Application Questions

• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Operations Executive?
• Are you available to work on weekends or public holidays?