Executive Assistant to Group Chief Executive

Kingsmen Creatives Ltd; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

Kingsmen Creatives Ltd is seeking an Executive Assistant to support the Group Chief Executive in Singapore. The role focuses on calendar and travel management, meeting coordination, and preparation of materials for senior leadership.

You will liaise with stakeholders and external partners, ensuring confidential handling of information and smooth operations. The ideal candidate has at least 2 years of EA/secretarial experience, strong English skills, and Mandarin proficiency for partner

Qualifications

• Degree or diploma in Business Administration or related discipline, or secretarial qualification.
• At least 2 years of relevant personal assistant, executive assistant or secretarial experience.
• Experience in calendar management, travel arrangements and meeting coordination.
• Strong organizational skills, attention to detail, and ability to prioritize tasks independently.
• Excellent written and spoken English for stakeholder coordination and materials prep.
• Proficiency in Mandarin to liaise with Mandarin-speaking business partners.

Responsibilities

• Manage the Group Chief Executive’s calendar, appointments and meetings, including coordination with overseas offices.
• Prepare and format PowerPoint presentations using information from stakeholders.
• Track action items and follow up on instructions.
• Arrange travel, accommodation, visas, transport and itineraries.
• Process expenses and maintain supporting records.
• Liaise with clients, partners and external organizations on meetings and arrangements.
• Provide secretarial support to the Group Executive Director and priority to the Group Chief Executive.

Skills

Calendar management

Travel arrangements

Meeting coordination

Organization

Prioritization

Stakeholder coordination

English proficiency

Mandarin proficiency

Education

Degree or Diploma in Business Administration

Secretarial qualification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Online meeting platforms

Job description

Company Description

Kingsmen Creatives Ltd is an experience-focused company that uses creativity and design to tell compelling brand stories and bring ideas to life. The company delivers seamless, innovative, and engaging experiences that connect, empower, and inspire audiences. With over 45 years of integrated capabilities, Kingsmen serves as a one-stop creative solutions partner for clients across diverse industries. From concept to completion, the company supports memorable, successful campaigns around the world, positioning itself as “Kingsmen, The Experience Company.”

Key Responsibilities

• Manage the Group Chief Executive’s calendar, appointments and meetings, including coordination with overseas offices.
• Consolidate meeting materials and prepare and format PowerPoint presentations using information provided by relevant stakeholders.
• Track action items and follow up with stakeholders on the Group Chief Executive’s instructions.
• Arrange travel, accommodation, visas, transport and itineraries, including changes when required.
• Process expenses and claims, maintaining accurate supporting records.
• Liaise with clients, business partners and external organizations on meetings and administrative arrangements.
• Provide secretarial and administrative support to the Group Executive Director, while prioritizing support to the Group Chief Executive.
• Support corporate events through invitations, RSVPs, logistics and coordination of design, installation and on-site arrangements when required.
• Assist with CSR initiatives and coordination with community partners.
• Support facilities initiatives, including the setup and ongoing maintenance coordination of the company gym.
• Assist with occasional personal arrangements for the Group Chief Executive, including travel bookings and dining reservations.
• Handle confidential information and maintain organized records with discretion.
• Perform any other duties as assigned by the Group Chief Executive or management.

Requirements

• Degree or Diploma in Business Administration or a related discipline, or a recognized secretarial qualification. Equivalent relevant experience may be considered.
• At least 2 years of relevant personal assistant, executive assistant or secretarial experience, preferably supporting senior management.
• Experience in calendar management, travel arrangements and meeting coordination.
• Good organizational skills, attention to detail and the ability to prioritize tasks and work independently.
• Strong spoken and written English for stakeholder coordination and preparation of work materials.
• Proficiency in spoken Mandarin is required to liaise with Mandarin-speaking business partners on meetings and related arrangements.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint and online meeting platforms.
• Professional interpersonal skills and sound judgement when handling confidential or sensitive matters.
• Able to travel overseas and provide occasional support outside normal office hours when required.