Executive Assistant to Group CEO

ETONHOUSE EDUCATION CENTRE PTE. LTD.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

ETONHOUSE EDUCATION CENTRE PTE. LTD. seeks an accomplished Executive Assistant to provide high-level administrative and operational support to the Group CEO.

You will act as a trusted partner, coordinating priorities, executive communications, cross-functional initiatives, and maintaining strict confidentiality. Key responsibilities include managing the Group CEO's calendar and travel, preparing meeting materials, coordinating board and leadership meetings, and handling sensitive information

Qualifications

• Bachelor's degree in any related field required.
• 8–10 years of experience supporting C-suite executives, preferably a CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.
• Professional Executive Assistant certification is an advantage.

Responsibilities

• Manage the Group CEO's complex calendar, appointments, travel schedules, and business priorities.
• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.
• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.
• Track action items arising from meetings and ensure timely completion by relevant stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.
• Serve as the primary point of contact between the Group CEO and internal/external stakeholders.
• Build strong working relationships with Board members, senior executives, business partners, and key customers.
• Coordinate executive visits, leadership meetings, and corporate events.
• Represent the Executive Office professionally while maintaining exceptional service standards.
• Prepare meeting agendas, minutes, resolutions, and follow-up action trackers.
• Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality.
• Ensure timely circulation of meeting materials and documentation.
• Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation.
• Coordinate the EtonHouse student overseas trip with EtonHouse China HQ.

Skills

Executive support

C-suite support

Stakeholder management

Meeting management

Travel coordination

Confidentiality

Communication

Organizational skills

Ambiguity handling

Pressure management

Education

Bachelor's degree

Job description

The Executive Assistant to the Group CEO provides high-level administrative and operational support to the Group CEO. This role serves as a trusted partner, managing priorities, coordinating executive communications, facilitating cross-functional initiatives, and maintaining confidentiality in handling highly sensitive business matters. The Executive Assistant serves as a central liaison among the Group CEO, Board of Directors, senior leadership, external stakeholders, and regional offices, ensuring the seamless execution of executive priorities and organisational objectives.

Job Description

Executive Support

• Manage the Group CEO's complex calendar, appointments, travel schedules, and business priorities.
• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.
• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.
• Track action items arising from meetings and ensure timely completion by relevant stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.

Stakeholder Management

• Serve as the primary point of contact between the Group CEO and internal/external stakeholders.
• Build strong working relationships with Board members, senior executives, business partners, and key customers.
• Coordinate executive visits, leadership meetings, and corporate events.
• Represent the Executive Office professionally while maintaining exceptional service standards.

Meeting Management

• Prepare meeting agendas, minutes, resolutions, and follow-up action trackers.
• Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality.
• Ensure timely circulation of meeting materials and documentation.

Administrative

• Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation.
• Coordinate the EtonHouse student overseas trip with EtonHouse China HQ.

Qualifications

• At least posses Bachelor Degree in any related fields.
• Minimum 8-10 years of experience supporting C-suite executives, preferably a CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.
• Professional Executive Assistant certification is an advantage.