Executive Secretary

Ngai Chin Construction Pte Ltd; Singapore; In loco; SGD 40.000 - 70.000; Tempo pieno

Descrizione del lavoro

Ngai Chin Construction Pte Ltd invites an experienced executive secretary/PA to join its leadership team in Singapore. You will manage the CEO's calendar, coordinate meetings with internal and external stakeholders, and handle confidential information with the highest discretion.

The role requires 2–3 years of relevant experience, proficiency in Microsoft Office, and the ability to work independently and maintain confidentiality while supporting senior management.

Competenze

• Diploma or Degree in Business Administration, Secretarial Studies or related discipline.
• Minimum 2–3 years of executive secretarial or personal assistant experience, preferably supporting senior management.
• Proficient in basic AI skills and Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organisational, time-management and multitasking skills.
• Able to work independently with minimal supervision and maintain strict confidentiality.

Mansioni

• Provide full secretarial and administrative support to the Management team, including managing appointments, calendars, meetings and travel arrangements, management expenses and claims.
• Coordinate meetings with internal departments, business partners and external stakeholders.
• Prepare and format correspondence, reports, presentations, meeting agendas and minutes.
• Handle confidential documents and sensitive business information with discretion.
• Assist in coordinating management projects, business activities and special assignments.
• Manage incoming calls, emails and correspondence on behalf of the CEO.
• Arrange local and overseas business travel, accommodation and transportation.
• Liaise with internal departments and external parties to facilitate effective communication and coordination.
• Perform other ad hoc duties as assigned by the Management members.

Conoscenze

Organizational skills

Time management

Multitasking

Communication skills

Independence / Initiative

Confidentiality

Interpersonal skills

Formazione

Diploma or Degree in Business Administration or Secretarial Studies

Strumenti

Microsoft Office

AI basics

Descrizione del lavoro

About the role

Provide full secretarial and administrative support to the Management team, including managing appointments, calendars, meetings and travel arrangements, management expenses and claims. Coordinate meetings with internal departments, business partners and external stakeholders. Handle confidential documents and sensitive business information with the highest level of discretion.

Key responsibilities

• Manage appointments, calendars, meetings and travel arrangements, and management expenses and claims

• Coordinate meetings with internal departments, business partners and external stakeholders

• Prepare and format correspondence, reports, presentations, meeting agendas and minutes

• Handle confidential documents and sensitive business information with discretion

• Assist in coordinating management projects, business activities and special assignments

• Manage incoming calls, emails and correspondence on behalf of the CEO

• Arrange local and overseas business travel, accommodation and transportation

• Liaise with internal departments and external parties to facilitate effective communication and coordination

• Perform other ad hoc duties as assigned by the Management members

About you

• Diploma or Degree in Business Administration, Secretarial Studies or a related discipline

• Minimum 2-3 years of relevant experience in executive secretarial or personal assistant roles, preferably supporting senior management

• Proficient in basic AI skills, Microsoft Office applications, including Word, Excel and PowerPoint

• Strong organisational, time-management and multitasking skills

• Able to work independently, take initiative and handle tasks with minimal supervision

• Professional and able to maintain strict confidentiality

• Good interpersonal skills with the ability to liaise effectively with people at all levels

• Flexible and willing to work beyond normal office hours when necessary to meet the CEO's schedule