Executive Assistant

IDEKU TECHNOLOGY SOLUTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

IDEKU TECHNOLOGY SOLUTION PTE. LTD. is seeking a highly organized Executive Assistant to provide executive and administrative support to the Manager, CEO Office in Singapore.

The role manages schedules, meetings, confidential briefings, and complex correspondence, ensuring timely follow-ups and attention to CEO priorities. The ideal candidate will have 3+ years of experience supporting senior leadership in fast-paced environments, excellent English writing and Mandarin communication skills, and

Qualifications

• Diploma or degree in Business Administration, Management, Communications, or related discipline.
• At least 3 years of relevant experience in executive support, administration, business coordination, secretarial support, or a comparable role.
• Experience supporting senior management, directors, business owners, or C-suite executives is preferred.
• Experience working in a fast-paced and confidential environment is advantageous.
• Strong spoken and written English and the ability to communicate effectively in Mandarin. Malay is an advantage.
• Excellent organisation, scheduling, prioritisation, research, and follow-up skills.
• Strong business writing and the ability to prepare executive briefings, speaking points, and draft speeches in a clear, appropriate, and audience-sensitive manner.
• Good judgement in identifying what should be communicated, what requires caution, and what must be escalated for approval.
• High level of discretion, integrity, confidentiality, and sound judgement.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other relevant digital tools.

Responsibilities

• Manage schedules, meetings, appointments, reminders, and business engagements for the Manager, CEO Office
• Review meeting requests, identify conflicts, and coordinate priorities and preparation time
• Arrange meeting logistics, participants, venues, virtual links, and supporting materials
• Handle schedule changes promptly while maintaining professional communication
• Prepare agendas, participant information, meeting briefs, presentations, meeting packs, and other supporting documents
• Research the meeting context and draft practical speaking guidance for the CEO or Manager, CEO Office
• Draft opening remarks, short speeches, key talking points, anticipated questions, and suggested responses when required
• Attend selected meetings and accurately record key discussions, decisions, action owners, and deadlines
• Maintain action and decision trackers and follow up diplomatically on outstanding matters
• Act as a professional point of contact for internal departments, business partners, vendors, and other stakeholders

Skills

Organizational skills

Scheduling

Communication skills

Discretion & confidentiality

Education

Diploma/degree in Business Administration or related

Tools

Microsoft Outlook

Microsoft Teams

Word

Excel

PowerPoint

Job description

About the role

We are seeking a highly organised, discreet, and resourceful Executive Assistant to provide executive and administrative support to the Manager, CEO Office. The role manages schedules, meetings, correspondence, executive briefings, documents, follow‑up activities, and confidential CEO Office priorities.

Key responsibilities

• Manage schedules, meetings, appointments, reminders, and business engagements for the Manager, CEO Office




• Review meeting requests, identify conflicts, and coordinate priorities and preparation time




• Arrange meeting logistics, participants, venues, virtual links, and supporting materials




• Handle schedule changes promptly while maintaining professional communication




• Prepare agendas, participant information, meeting briefs, presentations, meeting packs, and other supporting documents




• Research the meeting context and draft practical speaking guidance for the CEO or Manager, CEO Office




• Draft opening remarks, short speeches, key talking points, anticipated questions, and suggested responses when required




• Attend selected meetings and accurately record key discussions, decisions, action owners, and deadlines




• Maintain action and decision trackers and follow up diplomatically on outstanding matters




• Act as a professional point of contact for internal departments, business partners, vendors, and other stakeholders

About you

• Diploma or degree in Business Administration, Management, Communications, or related discipline




• At least 3 years of relevant experience in executive support, administration, business coordination, secretarial support, or a comparable role




• Experience supporting senior management, directors, business owners, or C‑suite executives is preferred




• Experience working in a fast‑paced and confidential environment is advantageous




• Strong spoken and written English and the ability to communicate effectively in Mandarin. Malay is an advantage




• Excellent organisation, scheduling, prioritisation, research, and follow‑up skills




• Strong business writing and the ability to prepare executive briefings, speaking points, and draft speeches in a clear, appropriate, and audience‑sensitive manner




• Good judgement in identifying what should be communicated, what requires caution, and what must be escalated for approval




• High level of discretion, integrity, confidentiality, and sound judgement




• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other relevant digital tools