Executive Assistant

EMPLIFI PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

EMPLIFI PTE. LTD. in Singapore is seeking an organized Administrative Assistant to support the Managing Director with calendar management, travel arrangements, and meeting preparation.

You will produce documents, take notes, coordinate with stakeholders, and handle confidential information in a fast-paced environment, working independently and proactively.

Qualifications

• Diploma or degree in Business Administration or related field.
• Strong organisational, communication, and time-management skills.
• Proficient in Microsoft Office / Google Workspace.
• Highly proactive, detail-oriented, and able to multitask.
• Strong discretion and ability to handle confidential information.
• Mature, resourceful, and comfortable working independently in a fast-paced environment.

Responsibilities

• Manage the Managing Directors calendar, meetings, appointments, and travel arrangements.
• Prepare documents, presentations, reports, and meeting materials.
• Take meeting notes and follow up on action items and outstanding matters.
• Coordinate with employees, clients, suppliers, and external stakeholders on behalf of the Managing Director.
• Assist with business projects, company events, and ad-hoc initiatives.
• Conduct research and prepare summaries or recommendations when required.
• Maintain confidential records and handle sensitive information professionally.
• Assist the Managing Director with general administrative and operational matters.
• Proactively monitor deadlines and follow up to ensure tasks are completed.

Skills

Organisation

Communication

Time management

MS Office / Google Workspace

Independent worker

Education

Business Administration degree

Job description

Key Responsibilities

• Manage the Managing Director’s calendar, meetings, appointments, and travel arrangements.
• Prepare documents, presentations, reports, and meeting materials.
• Take meeting notes and follow up on action items and outstanding matters.
• Coordinate with employees, clients, suppliers, and external stakeholders on behalf of the Managing Director.
• Assist with business projects, company events, and ad-hoc initiatives.
• Conduct research and prepare summaries or recommendations when required.
• Maintain confidential records and handle sensitive information professionally.
• Assist the Managing Director with general administrative and operational matters.
• Proactively monitor deadlines and follow up to ensure tasks are completed.

Requirements

• Diploma or Degree in Business Administration or a related field.
• Strong organisational, communication, and time-management skills.
• Proficient in Microsoft Office / Google Workspace.
• Highly proactive, detail-oriented, and able to multitask.
• Strong discretion and ability to handle confidential information.
• Mature, resourceful, and comfortable working independently in a fast-paced environment.