Executive Assistant Secretary

Prima Group Singapore; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Prima Group Singapore is seeking a diligent secretary to provide full secretarial support to Senior Management Executives in Singapore. You will draft correspondences, maintain filing systems for Group companies, and prepare reports and documents for management review.

You will also screen calls, manage executives' calendars, and assist the CEO and senior leaders in coordinating projects with overseas teams, board meetings, and recording minutes and resolutions.

Qualifications

• Ability to communicate with Mandarin-speaking stakeholders.
• Strong productivity and initiative to accomplish tasks.
• High EQ with excellent interpersonal and communication skills.
• Efficient, able to multi-task in a fast-paced environment.
• Willing to work in Jurong area.

Responsibilities

• Provide full spectrum of secretarial duties to Senior Management Executives, including drafting of correspondences.
• Maintain accurate and up-to-date filing system for Group companies.
• Prepares and collates reports and various related documents.
• Screens telephone calls and maintains Senior Management Executives’ calendars.
• Assist the Personal Assistant to CEO and Senior Management Executives.
• Assist Senior Management Executives to liaise with overseas companies on projects, scheduling management and board meetings and maintains board minutes and resolutions.

Job description

• Responsible to provide the full spectrum of secretarial duties to Senior Management Executives, including drafting of correspondences.
• Maintains accurate and up-to-date filing system for Group companies.
• Prepares and collates reports and various related documents.
• Screens telephone calls and maintains Senior Management Executives’ calendars.
• Assists the Personal Assistant to CEO and Senior Management Executives.
• Assists Senior Management Executives to liaise with overseas companies on projects, scheduling management and board meetings and maintains board minutes and resolutions.

Requirements:

• Ability to communicate with Mandarin Speaking stakeholders.
• A high level of productivity, initiative and self-motivation to accomplish tasks.
• High EQ and excellent interpersonal & communication skills; able to work harmoniously as a team member.
• Efficient, ability to multi-task and work in a fast-paced environment.
• Intuitive and can easily grasp the gist of any work assignment.
• Willing to work in Jurong area.

Qualifications

• Good ‘O’ and ‘A’ Level Certificates with at least 5 years’ relevant experience

This position offers long-term career advancement and comes with a competitive remuneration package for the right candidate.