Executive Assistant to CEO

RELOC GROUP PTE. LTD.; Singapore; On-site; SGD 47,000 - 78,000; Full time

Job summary

RELOC GROUP PTE. LTD. in Singapore is seeking a proactive Personal Assistant to support the CEO with calendar management, travel planning, and meeting coordination.

You will liaise with clients, investors, banks, and service providers to ensure smooth operations. We value independent workers with strong communication skills, especially for Chinese-speaking clients, and experience in handling confidential information, reports, and presentations.

Qualifications

• Bachelor's degree in business administration or related field.
• Valid Singapore Class 3 Driving License with a clean driving record.
• Minimum 2-3 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong communication skills, including for Chinese-speaking clients.
• Able to work independently and manage multiple priorities.
• Familiarity with online productivity, scheduling, and communication tools (ChatGPT, Zoom, DeepSeek).

Responsibilities

• Manage the CEO's daily schedule, appointments, meetings, and travel arrangements.
• Coordinate meetings with clients, investors, financial institutions, and external stakeholders.
• Assist in preparing reports, presentations, meeting minutes, and business correspondence.
• Handle confidential documents and sensitive information with discretion.
• Support the CEO in administrative, operational, and personal matters.
• Liaise with internal departments, clients, partners, and service providers.
• Assist with recruitment coordination, onboarding arrangements, and general office administration.
• Monitor and follow up on action items to ensure timely completion.

Skills

Communication skills

Multitasking

Discretion

Chinese-speaking clients

Education

Bachelor's degree in business administration or related field

Tools

ChatGPT

Zoom

DeepSeek

Job description

Key Responsibilities

• Manage the CEO's daily schedule, appointments, meetings, and travel arrangements.
• Coordinate business meetings with clients, investors, financial institutions, and external stakeholders.
• Assist in preparing reports, presentations, meeting minutes, and business correspondence.
• Handle confidential documents and sensitive information with a high level of discretion.
• Support the CEO in administrative, operational, and personal matters.
• Liaise with internal departments, clients, business partners, and service providers.
• Assist with recruitment coordination, onboarding arrangements, and general office administration when required.
• Monitor and follow up on action items to ensure timely completion.

Requirements

• Bachelor's degree in business administration or a related field.
• Valid Singapore Class 3 Driving License with a clean driving record.
• Minimum 2-3 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong communication skills in the languages required to provide effective support to the CEO and Chinese-speaking clients.)
• Able to work independently and manage multiple priorities.
• Familiarity with online productivity, scheduling, and communication tools (e.g., ChatGPT, Zoom, DeepSeek).