Executive Assistant to Group CEO EtonHouse HQ · Stevens Road

EtonHouse International Holdings Pte Ltd; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

EtonHouse International Holdings Pte Ltd is seeking an Executive Assistant to the Group CEO to provide high-level administrative and operational support, coordinating priorities, communications, and confidentiality.

The role serves as a central liaison among the Group CEO, Board of Directors, senior leadership, external stakeholders, and regional offices, ensuring the seamless execution of executive priorities and organizational objectives.

Qualifications

• Bachelor degree in related field.
• 8-10 years of experience supporting C-suite executives, preferably CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.
• Professional Executive Assistant certification is an advantage.

Responsibilities

• Executive Support: Manage the Group CEO's calendar, travel schedules, prioritize priorities, and coordinate meetings with materials.
• Stakeholder Management: Serve as primary contact with internal/external stakeholders and coordinate executive visits and events.
• Meeting Management: Prepare agendas, minutes, resolutions, and action trackers; coordinate logistics.
• Administrative: Coordinate travel arrangements, visas, itineraries, and EtonHouse overseas trip with HQ.

Job description

The Executive Assistant to the Group CEO provides high-level administrative and operational support to the Group CEO. This role serves as a trusted partner, managing priorities, coordinating executive communications, facilitating cross-functional initiatives, and maintaining confidentiality in handling highly sensitive business matters.

The Executive Assistant serves as a central liaison among the Group CEO, Board of Directors, senior leadership, external stakeholders, and regional offices, ensuring the seamless execution of executive priorities and organisational objectives.

Job Description

Executive Support

• Manage the Group CEO's complex calendar, appointments, travel schedules, and business priorities.
• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.
• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.
• Track action items arising from meetings and ensure timely completion by relevant stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.

Stakeholder Management

• Serve as the primary point of contact between the Group CEO and internal/external stakeholders.
• Build strong working relationships with Board members, senior executives, business partners, and key customers.
• Coordinate executive visits, leadership meetings, and corporate events.
• Represent the Executive Office professionally while maintaining exceptional service standards.

Meeting Management

• Prepare meeting agendas, minutes, resolutions, and follow-up action trackers.
• Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality.
• Ensure timely circulation of meeting materials and documentation.

Administrative

• Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation.
• Coordinate the EtonHouse student overseas trip with EtonHouse China HQ.

Qualifications

• At leastposses Bachelor Degree in any related fields.
• Minimum 8-10 years of experience supporting C-suite executives, preferably a CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.
• Professional Executive Assistant certification is an advantage.