EA

Cadmus Resources; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Cadmus Resources in Singapore is seeking an experienced Executive Assistant to support a director in a fast-paced environment. The role covers calendar management, meeting coordination, confidential communications, and travel logistics, with responsibility for preparing reports and presentations.

You will handle travel arrangements, expense claims, and provide comprehensive office admin support including facilities, pantry, and meeting room coordination.

Qualifications

• Diploma or bachelor's degree in business administration or equivalent.
• 5+ years of experience in a similar function.
• Proven experience serving C-level executives in a fast-paced environment.
• Outstanding organizational skills with the ability to multitask, prioritize, and communicate effectively.

Responsibilities

• Manage the director's schedule, coordinate meetings, and handle confidential information; prepare reports and presentations; organize travel and provide logistical support for leadership and board meetings.
• Oversee travel arrangements, support the travel coordination team, and provide backup assistance as needed.
• Prepare and submit expense claims.
• Maintain calendars for senior stakeholders as needed.
• Provide comprehensive office administrative support including facilities management, pantry and inventory oversight, meeting room coordination, and parking arrangements.
• Coordinate expat-related services; liaise with HR; handle ad-hoc duties; act as a backup for general tasks.
• Coordinate offsite team meetings: venue bookings, materials, catering, and other logistics in collaboration with team support.
• Perform any other ad-hoc duties as assigned.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder communication

Multitasking

Education

Bachelor's degree in business administration

Tools

MS Office

Travel management systems

Job description

• Supportive and collaborative working environment
• Responsible for managing the director's schedule, coordinating meetings, facilitating communication with stakeholders, and handling confidential information. Duties include preparing reports and presentations, organizing travel, and providing logistical support for leadership and board meetings.
• Manage and oversee all travel arrangements, ensure smooth travel experiences, support the travel coordination team, and provide backup assistance as needed.
• Handle the preparation and submission of expense claims.
• Manage and maintain calendars for senior stakeholders as needed.
• Provide comprehensive office administrative support, including facilities management, office cleanliness, pantry and inventory oversight, meeting room coordination, and seasonal parking arrangements.
• Manage expat-related services, serve as a liaison with HR, and handle ad-hoc duties. Act as a backup for general administrative tasks as needed.
• Coordinate offsite team meetings by managing venue bookings, meeting materials, catering, and other logistical requirements in collaboration with team support.
• Perform any other ad-hoc duties as assigned.

Requirement

• Diploma or bachelor's degree in business administration or equivalent
• More than 5 years of experience ina similar function
• Proven experience in serving C-level executives in a fast-paced environment
• Outstanding organizational skills, with the ability to multitask, prioritize effectively, and good communication skills
• Strong team player and able to cope with pressure with occasional tight deadlines

We regret that only short-listed candidates will be contacted shortly