Executive Assistant to Director

Private Advertiser; Singapore; Presencial; SGD 47.000 - 74.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Off-in-lieu provided

Evening/weekend events support

Descripción de la vacante

Private Advertiser is seeking an Executive Assistant to the Director to provide executive, HR, administrative and operations support to the Director's tech businesses and community commitments. This is an immediate vacancy on a 6-month contract with potential conversion.

You will manage the Director's calendar and travel, coordinate onboarding and payroll, oversee HR records, and handle events and vendor coordination with off-in-lieu provided for evening/weekend engagements.

Formación

• 1 to 4 years of experience in administrative, HR or operations roles.
• Hands-on experience in payroll, onboarding, recruitment coordination, or executive calendar management.
• Strong written and spoken English.

Responsabilidades

• Executive support: manage calendar, travel and communications for the Director.
• HR administration: onboarding, payroll, CPF/records, policies and handbooks.
• Operations & events: track invoices, vendor coordination, events and office SOPs.
• Other ad hoc duties as assigned by management.

Conocimientos

Calendar management

Executive support

HR coordination

Payroll processing

Onboarding

Vendor coordination

Event logistics

Office administration

Educación

Experience in admin/HR/ops

Herramientas

Google Workspace

Microsoft Office

Spreadsheets

AI productivity tools

Descripción del empleo

[Only applicable for Singaporean or Singapore PR]

As an Executive Assistant to the Director, you will provide executive, human resource and administrative and operations support to the Director's tech businesses and community commitments.

This is an immediate vacancy on a 6-month contract with conversion to permanent employment based on performance.

Job Responsibilities

1. Executive Support

• Manage the Director's calendar, appointments and travel.
• Triage email and messaging platforms daily, draft correspondence for approval and maintain a register of outstanding matters with owners and due dates.
• Support the Director's and his related community meetings: schedule, prepare agendas and papers, record minutes and follow up on action items.

2. Human Resource Administration

• Coordinate recruitment from advertisement to offer, including screening, interview scheduling and preparation of offer letters and contracts from approved templates.
• Conduct onboarding for new hires, including accounts, policies and induction modules.
• Prepare monthly payroll for approval, submit CPF contributions, and maintain leave, medical and statutory records (Key Employment Terms, itemised payslips, IR8A).
• Maintain the employee handbook and HR standard operating procedures.

3. Operations and Events

• Track receivables and payables, prepare payments for approval and reconcile.
• Manage office facilities, equipment, subscriptions and corporate secretarial filings with vendors.
• Support the logistics of events and community engagements, including vendor coordination, registration and admin programme.
• Maintain standard operating procedures for the office.

4. Other ad hoc duties

• Undertake any other duties assigned by management to support the office's deliverables.

Job Requirements

• 1 to 4 years of experience in an administrative, human resource or operations role, preferably in a small or mid-sized organisation.
• Hands-on experience in at least two of the following: payroll preparation and CPF submission, onboarding, recruitment coordination, executive calendar and correspondence management.
• Strong written and spoken English.
• Proficient in Google Workspace or Microsoft Office, spreadsheets and messaging platforms; familiar with AI productivity tools.
• Meticulous, discreet with confidential information, and able to work independently and as part of a team.
• Available for evening or weekend events and community engagements; with off-in-lieu provided.
• This position does not come with work pass sponsorship. Applicants must be eligible to work in Singapore.

[Only applicable for Singaporean or Singapore PR]