Executive Assistant

Jdeprofessional; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

Jdeprofessional in Singapore is looking for an experienced Executive Assistant to support Regional Directors. Responsibilities include managing complex calendars, coordinating travel, and organizing events across the GEM and SEA Cluster.

The ideal candidate will have 6-8 years of experience, excellent organizational skills, and proficiency in Microsoft Office. A Bachelor’s degree or equivalent is preferred. Join us to drive efficiency and provide top-level support in a fast-paced environment.

Qualifications

• 6-8 years as an Executive Assistant or in a similar role.
• Ability to prioritize and multitask effectively.
• Strong written and verbal communication skills in English.

Responsibilities

• Manage complex calendars for a team of Regional Directors.
• Coordinate and arrange travel and accommodations.
• Organize and prepare for meetings and events.
• Draft and edit correspondence and presentations.

Skills

Excellent organizational skills

Strong communication skills

Proficient in Microsoft Office Suite

Ability to multitask

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Calendar management software

Job description

Administration, Facilities and Office Management Singapore Full-time Singapore

Job Description

Calendar Management:

• Manage complex calendars for a team of Regional Directors across the Growth & Emerging Markets (GEM) and SEA Cluster, prioritizing appointments, meetings, and travel engagements across different time zones.
• Coordinate virtual and in-person meetings, including logistics and technology setup.
• Proactively manage emails and anticipate potential scheduling conflicts, suggesting solutions.

Travel Coordination:

• Arrange domestic and international travel, accommodations, and itineraries for a team of Regional Directors.
• Track expenses, budgets, and purchase orders related to travel and operations.
• Ensure compliance with company travel policies and optimize itineraries for productivity.

Meeting and Event Management:

• Support leadership projects, team events, and business operations across the GEM and SEA Cluster.
• Organize and prepare for regional conferences and leadership meetings, including logistics, catering, audiovisual equipment, and agenda development.
• Track deadlines, meeting minutes, and action items; distribute follow-up reports and monitor progress on key initiatives.
• Conduct post-event evaluations and gather feedback for continuous improvement.

Administrative Support:

• Draft and edit correspondence, presentations, and other documents as needed on behalf of the Regional Directors.
• Handle confidential information with professionalism and discretion.
• Maintain confidential administrative files and records.
• Research and gather information on various topics.
• Serve as liaison between the Regional Directors and internal stakeholders, especially on critical decision-making.

Project Management:

• Support the Regional Directors with special projects and initiatives.
  

Regional Director Support:

• Provide flexible support for urgent requests and special projects across the GEM and SEA Cluster.
• Improve administrative processes and ways of working to drive efficiency across the team.
• Research and source vendors for regional and functional leadership events and initiatives.
• Manage ongoing relationships with external vendors to ensure timely delivery of services and resolve any issues.

Qualifications

Experience:

• Minimum of 6-8 years of experience as an Executive Assistant or in a similar administrative role, preferably in an international or fast‑paced environment.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Strong communication and interpersonal skills, with the ability to build rapport with diverse individuals at all levels.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with experience in calendar management software and other relevant administrative tools.
• Impeccable attention to detail and accuracy.
• Ability to work independently and take initiative, while also being a team player.
• Strong written and verbal communication skills in English, fluency in additional languages preferred.
• Bachelor's degree or equivalent experience preferred.

Must have:

• The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual must have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to handle confidential information and work effectively with sensitive data.