Senior / HR & Admin Executive

gp industries limited; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

GP Industries Limited is seeking a hands-on HR & Admin Executive to manage day-to-day office operations and core HR duties in Singapore. The role reports to the Senior HR Manager and supports onboarding, employee records, payroll inputs, leave, and benefits while coordinating vendor services and travel logistics for visiting directors.

The ideal candidate has a Bachelor’s degree in Business Administration or related field, 3–5 years’ experience in HR operations and admin, strong communication,

Qualifications

• Minimum Bachelor Degree in Business Administration or related discipline.
• 3–5 years of experience in combined HR operations and office administration.
• Solid knowledge of Singapore Employment Act and HR policies.
• Fluent in English; must speak at least one ASEAN language.
• Proficient with MS Office and standard office software.

Responsibilities

• HR Operations: recruitment, onboarding, contracts, orientation and records.
• Office Admin: facilities, vendors, inventory, mail and expenses.
• Executive Travel & Logistics: hotel booking, driver scheduling, itineraries.
• Support compliance and liaise with MOM portal for work passes.

Skills

English fluency

ASEAN language

Interpersonal skills

Time management

Organisational skills

Communication skills

Confidentiality

Education

Bachelor degree in Business Administration or related

Tools

Outlook

MS Word

Excel

PowerPoint

Job description

We are seeking a hands-on, highly organised and pro-active HR & Admin Executive with a primary focus of managing day-to-day office operations; handle fundamental human resources duties, and deliver reliable local logistical support to visiting directors. This role is ideal for an administrative professional who thrives in a dynamic environment, enjoys collaboration with various stakeholders and is comfortable managing general HR administrative workflows. This role will direct report to the Senior HR Manager based in Singapore.

Responsibilities

HR Operations (Approx. 30%)

• Recruitment & Onboarding: Manage job postings, screen resumes, schedule interviews, prepare employment contracts, conduct new joiner orientation and onboarding.
• Employee Lifecycle & Records: Maintain accurate physical and digital employee personnel files, and manage offboarding and exit procedures.
• Payroll & Benefits: Assist with monthly payroll input (e.g., overtime, claims and attendance tracking), administer leave records and employee medical / insurance benefits.
• Work Passes & Compliance: Support work pass applications, renewals, and cancellations (e.g., Employment Pass, Work Permit) via MOM (Ministry of Manpower) portal; ensuring local labour law compliance. Liaise with relevant government bodies on participation of mandatory surveys and reimbursement and claims submissions for government-paid leaves.
• Training & Welfare: Coordinate staff training registrations and training grant applications. Organise and support company wellness or staff engagement activities.

General Office Administration (Approx. 40%)

• Office Operations: Manage daily office facilities, cleanliness, equipment maintenance, and security access to ensure a clean, safe, and productive workspace.
• Vendor & Facility Management: Liaise with building management, office vendors, and service providers (IT, cleaning, printer, record storage). Handle maintenance requests and purchase orders.
• Inventory & Supplies: Monitor and replenish office supplies, pantry items and stationery.
• Front Desk & Correspondence: Manage general phone lines and emails, greeting visitors and handling incoming/outgoing mail or couriers.
• Invoices & Expenses: Process supplier invoices, verify office purchase orders, and assist the finance team with expense tracking and cost allocation.
• Event & Meeting Coordination: Assist in organizing office meetings, team-building events or meeting room setups. Print and prepare materials where necessary
• Company Driver & Vehicle: Supervise and manage company driver's daily errands. Manage company's vehicle road tax, insurance renewal, appointments for servicing.

Executive Travel & Logistics (approx. 30%)

• Hotel Booking: Secure and manage accommodation reservations for visiting Directors using the company's established corporate rates.
• Driver Scheduling: Coordinate and oversee the Company Driver's schedule to ensure timely airport transfers and seamless transportation to all local appointments.
• Itinerary Coordination: Work closely with senior secretaries to compile clear, consolidated visit itineraries detailing hotel stays, flight times, meeting locations, and driver pickup windows.
• On-Site Hospitality: Act as the main local contact for Directors during their stay to swiftly handle last-minute ground schedule adjustments.

Requirements

• Minimum Bachelor Degree in Business Administration or related disciplines; preferably with specialization in Human Resources Management
• 3 - 5 years of experience in combined HR operations and office administration role
• Good understanding of Singapore Employment Act and general human resources policies and procedures
• Fluent in both written and spoken English and at least one ASEAN language
• Proficient in Outlook, MS Word, Excel and Powerpoint
• Strong organisational and time management skills, able to prioritise work and multi-task
• Excellent communication and interpersonal skills
• Resourceful, meticulous, hands-on and able to maintain confidentiality
• A team player with positive mind-set and initiative

• We offer attractive salary, fringe benefits and long-term career development opportunities to the right candidate.

We are an equal opportunity employer. The information you provide will be treated in strict confidence and used for recruitment purpose only.

For more information about the Company, please visit our website: https://gp.industries.

We regret to inform that only shortlisted candidates will be notified.