Executive Secretary to the Chairman

FSK Advisory Pte. Ltd.; Singapore; Presencial; SGD 70 000 - 120 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive base salary

CBD office location above Tanjong Pagr

Career growth opportunities

Resumo da oferta

FSK Advisory Pte. Ltd. in Singapore CBD is seeking a highly capable Executive Assistant to support our Managing Director. You will manage calendars, coordinate international travel, and prepare executive communications with precision.

The role requires 3–5 years of EA/PA experience in professional services, flawless English, and advanced MS Office 365 skills. Discretion, EQ, and strong multitasking are essential in this fast-paced environment.

Qualificações

• Bachelor’s degree in a related discipline from a recognized institution.
• 3–5 years of solid Executive Assistant/Personal Assistant experience supporting C‑Suite executives.
• Fluent English communication, written and spoken.
• Advanced proficiency in Microsoft Office 365 and modern scheduling tools.
• High discretion handling confidential information with strong EQ.

Responsabilidades

• Manage the Managing Director’s calendar, travel, and time-zone planning.
• Draft and format complex business correspondence, summaries, and memos.
• Coordinate board meetings, prepare packs, minutes, and action items.
• Handle executive expenses, vendor invoices, and monthly admin reporting.

Conhecimentos

Executive support

Stakeholder management

Multitasking

Discretion

Emotional intelligence

Formação académica

Bachelor's degree in Business Administration

Ferramentas

Microsoft Office 365

Scheduling tools

Teams

Descrição da oferta de emprego

About the Company:

We are an established corporate consultancy and advisory firm based in the heart of Singapore's Central Business District (CBD) at Tanjong Pagar. We pride ourselves on professional excellence, integrity, and delivering exceptional value to our enterprise clients and strategic partners.

Position Overview:

We are seeking a highly sophisticated, meticulous, and proactive Executive Assistant (EA) to provide world-class, comprehensive administrative and strategic support to our Managing Director. This role is central to the executive office, requiring an individual who thrives in a fast-paced environment and possesses exceptional organizational and communication capabilities.

Key Responsibilities:

• 1. Executive Calendar & Schedule Management:

  • Manage, coordinate, and optimize the Managing Director’s complex, high-volume professional calendar, resolving scheduling conflicts proactively.

  • Schedule and prepare for high-stakes corporate meetings, investor briefings, and international conference calls across multiple time zones.

  • Arrange comprehensive regional and international travel itineraries, including flights, accommodation, visas, and local transport logistics.

• 2. Communications & Gatekeeping:

  • Act as the primary liaison and professional gatekeeper between the Managing Director and internal team members, corporate partners, and external high-value clients.

  • Filter, prioritize, and manage incoming executive correspondence (emails, letters, phone calls), responding independently to routine inquiries with high diplomacy.

  • Draft, review, and format complex business correspondence, corporate emails, executive summaries, and memos on behalf of the principal.

• 3. Meeting Coordination & Documentation:

  • Organize executive-level board meetings, management reviews, and client presentations, ensuring all tech infrastructure and catering are secured.

  • Compile, verify, and distribute vital pre-meeting materials, board packs, and strategic presentation slides.

  • Record high-quality, precise meeting minutes, compile action items, and track progress on executive deliverables.

• 4. Corporate Administration & Financial Support:

  • Maintain an impeccable, secure filing system for confidential corporate documents, contracts, and business licenses in full compliance with corporate standards.

  • Assist in basic corporate administration tasks, such as coordinating with company secretaries regarding official ACRA updates and filings.

  • Process executive expense claims, manage vendor invoices, track executive office budgets, and generate monthly administrative reports.

Required Qualifications & Skills:

• Education: Bachelor’s Degree in Business Administration, Communications, Corporate Governance, Secretary Studies, or a related discipline from a recognized institution.

• Experience: Minimum of 3–5 years of solid experience as an Executive Assistant, Personal Assistant, or Senior Secretary directly supporting C‑Suite Executives, Directors, or business owners, preferably within professional service or corporate advisory sectors.

• Language: Flawless verbal and written command of English. Ability to present ideas clearly, concisely, and persuasively to senior internal and external stakeholders.

• Technical Skills: Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) and modern corporate scheduling tools.

• Competencies: High level of emotional intelligence (EQ), absolute discretion when handling highly confidential data, exceptional multitasking ability, and the ability to maintain a professional demeanor under high‑pressure scenarios.

What We Offer:

• Competitive base salary package aligned with Singapore CBD market rates.

• Central and convenient office location right above Tanjong Pagar MRT station.

• Professional, corporate‑cultured workspace with opportunities for career growth.