Personal Assistant / Administrative Executive [ 5 days, Tanjong Pagar ]

ZHONG QI FUTURE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 31,000 - 45,000; Full time

Job summary

ZHONG QI FUTURE (SINGAPORE) PTE. LTD. is seeking a proactive Personal Assistant/Administrative Executive to support the director with daily scheduling, calendar management, and business appointments.

You will handle emails, calls, and correspondence, coordinate travel and meetings, prepare documents, welcome visitors, and assist with events. Ability to work independently in a fast-paced corporate environment is essential; immediate start is preferred.

Qualifications

• Experience as PA/EA or administrative executive required.
• Proficient in Microsoft 365 applications.
• Strong organizational and time-management skills.
• Able to handle confidential information discreetly.
• Able to start immediately.

Responsibilities

• Manage director's daily schedule and meetings.
• Coordinate calendars and travel arrangements.
• Handle emails, phone calls and correspondence.
• Prepare and maintain company documents.
• Assist with events and operations.
• Greet visitors and coordinate meetings.

Job description

Personal Assistant / Administrative Executive

Salary: $2,800 - $4,000 (Based On Experience)

Location: Tanjong Pagar

Work Schedule:

• Monday to Friday: 9:00 AM - 6:00 PM

• Monthly Rest Days: 8 (Weekends Off)

Responsibilities:

• Manage the director's daily schedule, appointments, and meetings

• Coordinate calendars, meeting arrangements, and business appointments

• Handle emails, phone calls, and professional correspondence

• Arrange business travel, accommodation, and itineraries

• Welcome visitors and coordinate meeting arrangements

• Prepare, organize, and maintain company documents and records

• Assist with corporate events, activities, and business arrangements

• Provide administrative and operational support to management

• Ensure confidential information is handled professionally

Requirements:

• Relevant experience as a Personal Assistant, Executive Assistant, or Administrative Executive is required

• Familiar with general office operations and administrative procedures

• Proficiency in Microsoft 365 applications

• Strong organizational, time management, and multitasking skills

• Good interpersonal and professional communication skills

• Detail-oriented, responsible, and able to work independently

• Able to handle confidential information with discretion

• Comfortable working in a fast-paced corporate environment

• Candidates able to start work immediately or on short notice will have an advantage