Executive Assistant Secretary

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading consultancy firm in Singapore is seeking an Executive Assistant Officer to provide comprehensive support to its leadership team. The role demands exceptional judgment and communication skills, with responsibilities including managing complex calendars, coordinating travel, and handling sensitive information. Candidates should have a diploma or bachelor’s degree, 5+ years of relevant experience, and strong proficiency in Microsoft 365 and Google Workspace. A professional demeanor and the ability to work in a fast-paced environment are essential.

Qualifications

• Minimum of 5 years’ experience as an Executive Assistant or in a senior administrative role.
• C-suite exposure preferred.
• Willingness to provide after-hours support including a 24/7 standby arrangement.

Responsibilities

• Manage complex calendars and coordinate travel arrangements.
• Screen and prioritize calls, emails, and correspondence.
• Prepare and edit documents to ensure a high professional standard.
• Organize meeting logistics and materials.
• Support special projects with research and reporting.
• Plan and execute executive events.
• Process expense claims and maintain financial records.
• Handle sensitive information with confidentiality.
• Oversee document management.
• Draft responses for CEO review.
• Perform general administrative tasks.

Skills

Exceptional written and verbal communication skills

Strong proficiency in Microsoft 365

Strong proficiency in Google Workspace

Ability to prioritize and multitask

Attention to detail

Professionalism and discretion

Education

Diploma or Bachelor’s degree preferred

Job description

COMPANY OVERVIEW

Our client is a leading Singapore-based management consultancy, delivers branding, marketing strategy, and integrated business solutions with a strong regional presence across Asia and the US.

JOB RESPONSIBILITIES

The company is currently seeking an Executive Assistant Officer (EAO) to provide comprehensive support to its leadership team. This role demands exceptional judgment, outstanding communication skills, and the ability to anticipate needs in a dynamic, fast‑paced environment.

• Manage complex calendars, including scheduling meetings, appointments, and conference calls; coordinate domestic and international travel arrangements.
• Screen and prioritize calls, emails, and correspondence; respond or redirect inquiries as appropriate.
• Prepare, review, and edit correspondence, presentations, reports, and other documents to ensure a high professional standard.
• Organize meeting logistics and materials (agendas, decks, papers); attend meetings when required, take minutes, and track action items to completion.
• Support special projects and strategic initiatives by conducting research, compiling data, and preparing detailed reports.
• Plan and execute executive events and functions; liaise with internal teams and external stakeholders.
• Process expense claims and maintain accurate financial records and reports.
• Handle sensitive information with the utmost confidentiality and discretion.
• Oversee document management, including printing, binding, courier arrangements, copying, and filing.
• Draft responses and other written communications for CEO review and approval.
• Perform general administrative tasks (scanning, supplies management, office upkeep) to ensure smooth executive operations.
• Undertake additional ad‑hoc duties as assigned by the Executive.

JOB REQUIREMENTS

• Diploma or Bachelor’s degree preferred; equivalent experience will be considered.
• Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a senior administrative role (C-suite exposure preferred).
• Exceptional written and verbal communication skills.
• Strong proficiency in Microsoft 365 and Google Workspace (calendar, email, Excel/Sheets, PowerPoint/Slides).
• Demonstrated ability to prioritize, multitask, and meet tight deadlines with keen attention to detail.
• High level of professionalism, discretion, and sound judgment.
• Willingness to provide after-hours and urgent support, including a 24/7 standby arrangement.

Working Location: Singapore