Executive Assistant (PA)

Royal Insignia Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A regional business organization in Singapore is seeking a meticulous Executive Assistant to support the Director. This role involves overseeing a variety of projects, managing the Director’s calendar, and coordinating meeting materials. The ideal candidate will hold a relevant diploma or degree and be proficient in Malay for client communication. Excellent organization and communication skills are essential, along with a willingness to travel. This position offers a dynamic working environment with diverse responsibilities.

Qualifications

• Must have proficiency in Malay for communication with Malaysia clients.
• Experience in corporate governance is required.
• Must demonstrate discretion and confidentiality in scope of work.

Responsibilities

• Oversee various projects assigned by the Director.
• Manage the Director's calendar, travel, and meetings.
• Coordinate materials for local and international meetings.

Skills

Communication Skills

Organization

Proficiency in Malay

MS Office Suite

Confidentiality

Education

Diploma or Bachelor’s Degree in Business or equivalent

Job description

Job Description

The Executive Assistant will function as the Personal Assistant (PA) to Director and form part of the Director’s Office, focusing on putting day‑to‑day business and personal aspects in priority, and being the image for the department. He/ she is someone meticulous and organised, ever ready to take on initiatives.

Duties & Responsibilities

• Oversee various projects assigned by the Director across diverse business lines, community initiatives, and personal interests, managing interconnected activities and relationships.
• Collaborate closely with Heads of Departments (HODs) for various projects.
• Balance the interests of the company’s stakeholders, including shareholders, management, customers, suppliers, financiers, government, and the community.
• Manage Director’s calendar, travel, meetings, and schedules, facilitating appointments, securing necessary equipment and facilities.
• Coordinate and prepare materials for local, regional, and international meetings/presentations, conduct meetings, and maintain accurate records of materials and meeting minutes.
• Perform additional duties as delegated by the Director, including coordinating the operations of the Director’s office.
• Handle ad‑hoc duties as assigned by the Management.

Requirements

• Diploma or Bachelor’s Degree in Business or equivalent
• For communication with our Malaysia clients, proficiency in Malay is a must.
• High Proficiency in MS Office Suite
• Experience in corporate governance
• Discretion and confidentiality in scope of work
• Excellent written, verbal communication skills, with strong attention to detail and organization
• Willing to take initiative to learn and take ownership in work
• Must be willing to travel to other locations to coordinate meetings
• Outspoken with strong interpersonal skills and sense of responsibility