Executive Assistant, Engineering & Project Management

Government Technology Agency (GovTech); Singapore; On-site; SGD 47,000 - 62,000; Full time

Job summary

Government Technology Agency (GovTech) in Singapore seeks a capable administrative professional to provide secretarial support to the Divisional Directors of Engineering & Project Management and Architecture & Land Planning, plus the Assistant CEO of the Integrated Development & Operations Group.

You will handle calendar management, travel and claims, meeting notes, and act as a central point for divisional coordination while supporting monthly reporting and documentation workflows.

Qualifications

• Degree or Diploma with 3–5 years of relevant experience.
• Proficient with Microsoft Office applications.
• Able to work independently and organize tasks.

Responsibilities

• Calendar management and scheduling of meetings.
• Travel arrangements and claims processing.
• Taking notes and filing minutes of meetings.
• Coordination of divisional staff activities.
• Collation and management of monthly divisional reports and rosters.
• Management of project documentation from internal and external stakeholders.
• Management of office stationery and site gear for the division.
• Coordinate divisional staff activities and project support.

Skills

Calendar management

Travel arrangements

Notes/minutes

Staff coordination

Office administration

Documentation management

Slide formatting

Education

Degree or Diploma

Tools

Microsoft Office

Job description

[What the role is]To provide secretarial support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. To provide administrative support for the Engineering & Project Management Division.[What you will be working on]1. Provide all personal administrative support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. Duties include but not limited to the following: Calendar management and scheduling of meetingsTravel and claims arrangementTaking notes of meeting and filing of notes/minutesCo-ordination of Engineering & Project Management divisional staff activities2. Collation and managing on a monthly basis for Engineering & Project Management Division:Divisional staff assignment rosterFormatting of slides for divisional updatesMonitoring of divisional staff’s report submissions to the Divisional Director3. Management of project documentation from internal and external stakeholders for Engineering & Project Management Division.4. Management of office stationery and provision of work site gears for Engineering & Project Management Division.5. Co-ordination of divisional staff activities for Engineering & Project Management Division.6. Any other roles/projects as may be assigned by Divisional Director, Engineering & Project Management Division.[What we are looking for]Highly organized individual, proactive and able to work independentlyProficient with Microsoft office applicationsService-oriented with the ability to multi-taskExcellent communication and interpersonal skillDegree or Diploma with at least 3-5 years of relevant experienceWe regret that only shortlisted candidates will be notified.