Executive Assistant, Engineering & Project Management

Sentosa Leisure Management; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Sentosa Leisure Management is seeking a capable secretary to support the Divisional Directors of Engineering & Project Management and Architecture & Land Planning, plus the Assistant Chief Executive Officer. The role involves calendar management, travel arrangements, note-taking, and coordinating divisional activities.

The candidate should be highly organized, able to work independently, and proficient in MS Office, with 3–5 years of relevant experience.

Qualifications

• Highly organized, proactive and able to work independently.
• Proficient with Microsoft Office applications.
• Service-oriented with the ability to multi-task.
• Excellent communication and interpersonal skill.
• Degree or Diploma with 3–5 years of relevant experience.

Responsibilities

• Provide secretarial support to Divisional Directors and CEO’s staff.
• Calendar management and scheduling of meetings.
• Travel arrangements and expense claims.
• Take notes and file minutes; coordinate staff activities.
• Manage division project documents and office supplies.

Skills

Organizational skills

Proactivity

Independent work

MS Office

Customer service

Communication

Education

Bachelor or Diploma

Tools

Microsoft Office

Job description

[What the role is]

To provide secretarial support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. To provide administrative support for the Engineering & Project Management Division.

[What you will be working on]

1. Provide all personal administrative support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. Duties include but not limited to the following:

• Calendar management and scheduling of meetings
• Travel and claims arrangement
• Taking notes of meeting and filing of notes/minutes
• Co-ordination of Engineering & Project Management divisional staff activities

2. Collation and managing on a monthly basis for Engineering & Project Management Division:

• Divisional staff assignment roster
• Formatting of slides for divisional updates
• Monitoring of divisional staff’s report submissions to the Divisional Director

3. Management of project documentation from internal and external stakeholders for Engineering & Project Management Division.

4. Management of office stationery and provision of work site gears for Engineering & Project Management Division.

5. Co-ordination of divisional staff activities for Engineering & Project Management Division.

6. Any other roles/projects as may be assigned by Divisional Director, Engineering & Project Management Division.

[What we are looking for]

• Highly organized individual, proactive and able to work independently
• Proficient with Microsoft office applications
• Service-oriented with the ability to multi-task
• Excellent communication and interpersonal skill
• Degree or Diploma with at least 3-5 years of relevant experience

We regret that only shortlisted candidates will be notified.