Executive Assistant, Engineering & Project Management

Sentosa Development Corporation; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Sentosa Development Corporation is seeking a detail‑oriented secretary to support the Divisional Director, Engineering & Project Management, the Divisional Director, Architecture & Land Planning, and the Assistant Chief Executive Officer, Integrated Development & Operations Group. You will manage calendars, coordinate travel, take meeting notes, and assist with divisional staff activities.

The role includes compiling monthly rosters, formatting slides, monitoring reports, and handling project

Qualifications

• Highly organized; proactive and able to work independently.
• Proficient with Microsoft Office applications.
• Service-oriented with the ability to multi-task.
• Excellent communication and interpersonal skills.
• Degree or Diploma with at least 3–5 years of relevant experience.

Responsibilities

• Provide all personal administrative support to the three senior leaders.
• Calendar management and scheduling of meetings.
• Travel and claims arrangement.
• Taking notes of meetings and filing notes/minutes.
• Coordination of divisional staff activities.
• Monthly collation: staff rosters, slide formatting, report monitoring.
• Management of project documentation and office stationery.
• Coordinate divisional staff activities and support other roles/projects as assigned.

Skills

Highly organized

Proactive

Independent work

Multi-tasking

Excellent communication

Interpersonal skills

Education

Degree or Diploma

Tools

Microsoft Office

Job description

What the role is:

To provide secretarial support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. To provide administrative support for the Engineering & Project Management Division.

What you will be working on:

1. Provide all personal administrative support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. Duties include but not limited to the following:

• Calendar management and scheduling of meetings
• Travel and claims arrangement
• Taking notes of meeting and filing of notes/minutes
• Co-ordination of Engineering & Project Management divisional staff activities

2. Collation and managing on a monthly basis for Engineering & Project Management Division:

• Divisional staff assignment roster
• Formatting of slides for divisional updates
• Monitoring of divisional staff’s report submissions to the Divisional Director

3. Management of project documentation from internal and external stakeholders for Engineering & Project Management Division.

4. Management of office stationery and provision of work site gears for Engineering & Project Management Division.

5. Co-ordination of divisional staff activities for Engineering & Project Management Division.

6. Any other roles/projects as may be assigned by Divisional Director, Engineering & Project Management Division.

What we are looking for:

• Highly organized individual, proactive and able to work independently
• Proficient with Microsoft office applications
• Service-oriented with the ability to multi-task
• Excellent communication and interpersonal skill
• Degree or Diploma with at least 3-5 years of relevant experience

We regret that only shortlisted candidates will be notified.

About Sentosa Development Corporation

Sentosa Development Corporation (SDC) was established on 1 September 1972 as a Statutory Board under the Ministry of Trade and Industry. Its charter since inception has been to oversee the development, management and promotion of the Sentosa Island as a resort destination for locals and tourists. Under the care of SDC, the island went through a makeover to become a premier getaway with multi-faceted appeal. From business conventions to beach parties, Sentosa caters to an extensive range of needs and interests. SDC has evolved and grown over the years. It currently oversees the following business and commercial units – Sentosa Leisure Management Pte Ltd, Sentosa Golf Club, Sentosa Cove Resort Management Pte Ltd and Mount Faber Leisure Group.