Executive Assistant to Division Leads – Admin & Projects

Government Technology Agency (GovTech); Singapore; On-site; SGD 47,000 - 62,000; Full time

Job summary

Government Technology Agency (GovTech) in Singapore seeks a capable administrative professional to provide secretarial support to the Divisional Directors of Engineering & Project Management and Architecture & Land Planning, plus the Assistant CEO of the Integrated Development & Operations Group.

You will handle calendar management, travel and claims, meeting notes, and act as a central point for divisional coordination while supporting monthly reporting and documentation workflows.

Qualifications

• Degree or Diploma with 3–5 years of relevant experience.
• Proficient with Microsoft Office applications.
• Able to work independently and organize tasks.

Responsibilities

• Calendar management and scheduling of meetings.
• Travel arrangements and claims processing.
• Taking notes and filing minutes of meetings.
• Coordination of divisional staff activities.
• Collation and management of monthly divisional reports and rosters.
• Management of project documentation from internal and external stakeholders.
• Management of office stationery and site gear for the division.
• Coordinate divisional staff activities and project support.

Skills

Calendar management

Travel arrangements

Notes/minutes

Staff coordination

Office administration

Documentation management

Slide formatting

Education

Degree or Diploma

Tools

Microsoft Office

Job description

Government Technology Agency (GovTech) in Singapore seeks a capable administrative professional to provide secretarial support to the Divisional Directors of Engineering & Project Management and Architecture & Land Planning, plus the Assistant CEO of the Integrated Development & Operations Group.

You will handle calendar management, travel and claims, meeting notes, and act as a central point for divisional coordination while supporting monthly reporting and documentation workflows.