Admin Executive

ST ENGINEERING LAND MRO & SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

ST ENGINEERING LAND MRO & SERVICES PTE. LTD. is seeking an experienced administrator to support the engineering division in Singapore. You will manage scheduling, correspondence, and document control to ensure smooth operations.

You will coordinate meetings, prepare reports, and assist with procurement and compliance tasks while maintaining confidentiality and data protection standards. The role requires collaboration with project management, finance, and engineering teams to drive efficiency.

Qualifications

• Proven experience in an administrative role, preferably within an engineering or technical environment.
• Excellent organisational and multitasking abilities with keen attention to detail.
• Strong communication skills, both written and verbal, to effectively engage with internal and external stakeholders.
• Proficiency in office software applications (e.g. MS Office Suite) and familiarity with document management systems.
• Ability to work independently with minimal supervision while managing competing priorities.
• A proactive approach to problem-solving and the flexibility to adapt to changing work demands.

Responsibilities

• Manage day-to-day administrative tasks including scheduling, correspondence, and document management to facilitate seamless communication within the engineering division.
• Coordinate meetings, prepare reports, and maintain records that contribute to project tracking and business analytics.
• Support procurement activities by liaising with suppliers and managing inventory records to ensure the availability of necessary equipment and materials for maintenance, repair, and overhaul projects.
• Handle confidential company information with utmost discretion and professionalism, adhering to data protection policies.
• Assist in preparing and submitting compliance documents and reports according to company and regulatory standards.
• Collaborate closely with various teams including project management, finance, and engineering to foster a cohesive and efficient workplace.

Skills

Administrative experience

Organisational skills

Communication skills

Independent work

Problem solving

Tools

MS Office Suite

Document management systems

Job description

Job Description:

• Manage day-to-day administrative tasks including scheduling, correspondence, and document management to facilitate seamless communication within the engineering division.
• Coordinate meetings, prepare reports, and maintain records that contribute to project tracking and business analytics.
• Support procurement activities by liaising with suppliers and managing inventory records to ensure the availability of necessary equipment and materials for maintenance, repair, and overhaul projects.
• Handle confidential company information with utmost discretion and professionalism, adhering to data protection policies.
• Assist in preparing and submitting compliance documents and reports according to company and regulatory standards.
• Collaborate closely with various teams including project management, finance, and engineering to foster a cohesive and efficient workplace.

Job Requirements:

• Proven experience in an administrative role, preferably within an engineering or technical environment.
• Excellent organisational and multitasking abilities with keen attention to detail.
• Strong communication skills, both written and verbal, to effectively engage with internal and external stakeholders.
• Proficiency in office software applications (e.g. MS Office Suite) and familiarity with document management systems.
• Ability to work independently with minimal supervision while managing competing priorities.
• A proactive approach to problem-solving and the flexibility to adapt to changing work demands.