Executive Assistant

VDL ENABLING TECHNOLOGIES GROUP (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

VDL ENABLING TECHNOLOGIES GROUP (SINGAPORE) PTE. LTD. is seeking an experienced Executive Assistant to provide high-level administrative support to the Managing Director and Management Team in Singapore.

The role requires discretion, strong organisational skills, and keen attention to detail. You will coordinate meetings, take minutes, prepare reports and presentations, liaise with stakeholders, arrange travel, and manage internal communications and ad hoc projects.

Qualifications

• Degree in Business Administration, Engineering, or a related discipline.
• Minimum 3–5 years of relevant experience, preferably in supporting senior management.
• Self-motivated with strong organisation, communication, and time management skills.
• Strong problem-solving ability with a high level of technical proficiency.
• Demonstrates a high degree of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office and other productivity tools.

Responsibilities

• Provide executive and administrative support to the Managing Director and management team.
• Coordinate management meetings, ensure accurate minute-taking, and track follow-up actions.
• Assist in the preparation of management reports and presentations.
• Liaise with internal and external stakeholders on behalf of the Managing Director.
• Coordinate arrangements for high-level visitors and customers, including logistics and hospitality.
• Manage travel arrangements for the Managing Director and management team.
• Prepare and disseminate internal communications and announcements from headquarters.
• Support ad hoc tasks and projects as assigned.

Skills

Executive support

Meeting coordination

Minute-taking

Written & verbal communication

Time management

Discretion & confidentiality

Independent work

Problem-solving

Education

Bachelor’s degree in Business Administration or related discipline

Tools

Microsoft Office

Job description

Purpose

To provide high-level executive and administrative support to the Managing Director and Management Team, including meeting coordination, minute-taking, action tracking, and preparation of management communications, while maintaining strong organisation, attention to detail, and discretion.

KeyArea of Responsibilities

• Provide executive and administrative support to the Managing Director and management team
• Coordinate management meetings, ensure accurate minute-taking, and track follow-up actions
• Assist in the preparation of management reports and presentations
• Liaise with internal and external stakeholders on behalf of the Managing Director
• Coordinate arrangements for high-level visitors and customers, including logistics and hospitality
• Manage travel arrangements for the Managing Director and management team
• Prepare and disseminate internal communications and announcements from headquarters
• Support ad hoc tasks and projects as assigned

Qualifications & Experiences

• Degree in Business Administration, Engineering, or a related discipline
• Minimum 3–5 years of relevant experience, preferably insupporting senior management
• Self-motivated and able to work independently, with strongorganisational, communication, and time management skills
• Strong problem-solving ability with a high level of technicalproficiency
• Demonstrates a high degree of integrity and discretion inhandling confidential information
• Proficient in Microsoft Office applications and otherrelevant productivity tools