Executive Assistant, Engineering & Project Management

Sentosa Development Corporation & Subsidiaries; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Sentosa Development Corporation & Subsidiaries is seeking a detail-oriented secretary to support the Divisional Directors of Engineering & Project Management and Architecture & Land Planning, along with the Assistant Chief Executive Officer of the Integrated Development & Operations Group.

You will provide comprehensive administrative support, manage calendars, arrange travel and claims, take meeting notes, and coordinate divisional staff activities while maintaining organized records and

Qualifications

• Degree or Diploma with 3–5 years of relevant experience.
• Highly organized, proactive and able to work independently.
• Excellent communication and interpersonal skills.
• Proficient with Microsoft Office applications.

Responsibilities

• Provide personal administrative support to Divisional Director, Engineering & Project Management, and to Divisional Director, Architecture & Land Planning, and to the Assistant Chief Executive Officer.
• Calendar management, scheduling of meetings, travel and claims arrangements.
• Taking notes of meetings and filing minutes.
• Co-ordination of divisional staff activities and schedules.
• Collation and monthly management of staff rosters and formatting divisional slides.
• Managing project documentation from internal and external stakeholders.
• Procurement of office stationery and work site gear as needed.
• Coordinate divisional staff activities for Engineering & Project Management.

Skills

Microsoft Office

Communication

Organization

Multitasking

Independence

Service-oriented

Education

Degree or Diploma in relevant field

Job description

Overall Job Purpose

To provide secretarial support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. To provide administrative support for the Engineering & Project Management Division.

Key Responsibilities

1. Provide all personal administrative support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. Duties include but not limited to the following:

• Calendar management and scheduling of meetings
• Travel and claims arrangement
• Taking notes of meeting and filing of notes/minutes
• Co-ordination of Engineering & Project Management divisional staff activities

2. Collation and managing on a monthly basis for Engineering & Project Management Division:

• Divisional staff assignment roster
• Formatting of slides for divisional updates
• Monitoring of divisional staff’s report submissions to the Divisional Director

3. Management of project documentation from internal and external stakeholders for Engineering & Project Management Division.

4. Management of office stationery and provision of work site gears for Engineering & Project Management Division.

5. Co-ordination of divisional staff activities for Engineering & Project Management Division.

6. Any other roles/projects as may be assigned by Divisional Director, Engineering & Project Management Division.

Job Requirements

• Highly organized individual, proactive and able to work independently
• Proficient with Microsoft office applications
• Service-oriented with the ability to multi-task
• Excellent communication and interpersonal skill
• Degree or Diploma with at least 3-5 years of relevant experience

We regret that only shortlisted candidates will be notified.