Admin Executive

St Engineering; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

ST Engineering in Singapore seeks an experienced Administrative Specialist to support day-to-day operations within the engineering division, handling scheduling, correspondence, and document management. You will coordinate meetings, prepare reports, liaise with suppliers and internal teams, and assist in compliance and records management.

Strong organisational skills and MS Office proficiency are essential in this fast-paced, technical environment.

Qualifications

• Proven experience in an administrative role, preferably within an engineering or technical environment.
• Strong organisational and multitasking abilities with keen attention to detail.
• Effective written and verbal communication with internal and external stakeholders.
• Proficiency in MS Office and familiarity with document management systems.
• Ability to work independently with minimal supervision and manage competing priorities.
• Proactive problem-solving with flexibility to adapt to changing work demands.

Responsibilities

• Manage day-to-day administrative tasks including scheduling, correspondence, and document management to facilitate seamless communication within the engineering division.
• Coordinate meetings, prepare reports, and maintain records that contribute to project tracking and business analytics.
• Support procurement activities by liaising with suppliers and managing inventory records to ensure availability of equipment and materials for maintenance, repair, and overhaul projects.
• Handle confidential company information with utmost discretion and professionalism, adhering to data protection policies.
• Assist in preparing and submitting compliance documents and reports according to company and regulatory standards.
• Collaborate closely with various teams including project management, finance, and engineering to foster a cohesive and efficient workplace.

Skills

Administrative tasks

Time management

Communication skills

Independent work

Adaptability

Multitasking

Stakeholder engagement

Tools

MS Office Suite

Document management systems

Job description

Responsibilities

• Manage day-to-day administrative tasks including scheduling, correspondence, and document management to facilitate seamless communication within the engineering division.
• Coordinate meetings, prepare reports, and maintain records that contribute to project tracking and business analytics.
• Support procurement activities by liaising with suppliers and managing inventory records to ensure the availability of necessary equipment and materials for maintenance, repair, and overhaul projects.
• Handle confidential company information with utmost discretion and professionalism, adhering to data protection policies.
• Assist in preparing and submitting compliance documents and reports according to company and regulatory standards.
• Collaborate closely with various teams including project management, finance, and engineering to foster a cohesive and efficient workplace.

Job Requirements

• Proven experience in an administrative role, preferably within an engineering or technical environment.
• Excellent organisational and multitasking abilities with keen attention to detail.
• Strong communication skills, both written and verbal, to effectively engage with internal and external stakeholders.
• Proficiency in office software applications (e.g. MS Office Suite) and familiarity with document management systems.
• Ability to work independently with minimal supervision while managing competing priorities.
• A proactive approach to problem-solving and the flexibility to adapt to changing work demands.