PROJECT & ADMINISTRATION EXECUTIVE

ADDP ARCHITECTS LLP; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

ADDP ARCHITECTS LLP in Singapore is seeking a capable Project Administration Assistant to support the architectural team and management on day-to-day tasks.

You will liaise with clients, consultants, contractors and authorities; assist in tender document preparation, reports and presentations; maintain organised filing systems; and provide general administrative support for daily office operations, working both independently and in a team.

Qualifications

• Diploma in Business Administration or related discipline.
• Minimum 2 years of project administrative support experience; architecture/engineering/ construction consultancy is a plus.
• Strong organizational and time-management abilities with multitasking capability.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Positive, proactive, able to work independently and in a team.

Responsibilities

• Provide project administration support to the architectural team and management.
• Liaise with clients, consultants, contractors and relevant authorities on project administrative matters.
• Assist in preparing tender documents, reports, presentations and project-related documentation.
• Maintain organized electronic and hard copy filing systems for project records.
• Provide general administrative support for daily office operations.
• Undertake other project coordination and administrative duties as assigned.

Skills

Project administration

Stakeholder liaison

Multitasking

Interpersonal skills

Office management

Time management

Education

Diploma in Business Administration

Office Management

Tools

Microsoft Office

Job description

• Provide project administration support to the architectural team and management.
• Liaise with clients, consultants, contractors and relevant authorities on project administrative matters.
• Assist in the preparation of tender documents, reports, presentations and project-related documentation.
• Maintain organized electronic and hard copy filing systems for project records.
• Provide general administrative support for daily office operations.
• Undertake other project coordination and administrative duties as assigned.
• Diploma in Business Administration, Office Management or a related discipline.
• Minimum 2 years of relevant working experience in project administrative support. Experience in an architectural, engineering or construction consultancy will be an advantage.
• Good organizational and time management skills with the ability to manage multiple tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Positive, proactive and able to work independently as well as in a team.