Management Assistant

VDL Enabling Technologies Group (Singapore) Pte Ltd; Singapore; On-site; SGD 48,000 - 80,000; Full time

Job summary

VDL Enabling Technologies Group (Singapore) Pte Ltd is seeking an experienced Executive Assistant to the Managing Director to provide high-level administrative and coordination support, including meeting logistics, minute-taking, and preparation of management communications.

The successful candidate will coordinate travel, liaise with internal and external stakeholders, manage schedules, and handle confidential information with discretion, demonstrating strong organisation and time-management

Qualifications

• Diploma or Degree in Business Administration, Engineering, or a related discipline.
• 3–5 years of relevant experience, preferably in supporting senior management.
• Self-motivated and able to work independently, with strong organisational, communication, and time management skills.
• Strong problem-solving ability with a high level of technical proficiency.
• Demonstrates a high degree of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office applications and other relevant productivity tools.

Responsibilities

• Provide executive and administrative support to the Managing Director and management team
• Coordinate management meetings, ensure accurate minute-taking, and track follow-up actions
• Assist in the preparation of management reports and presentations
• Liaise with internal and external stakeholders on behalf of the Managing Director
• Coordinate arrangements for high-level visitors and customers, including logistics and hospitality
• Manage travel arrangements for the Managing Director and management team
• Prepare and disseminate internal communications and announcements from headquarters
• Support ad hoc tasks and projects as assigned

Skills

Executive support

Meeting coordination

Minute-taking

Travel arrangements

Stakeholder liaison

Discretion

MS Office

Education

Diploma or Degree in Business Administration, Engineering, or related discipline

Tools

MS Office

Job description

Purpose

To provide high-level executive and administrative support to the Managing Director and Management Team, including meeting coordination, minute-taking, action tracking, and preparation of management communications, while maintaining strong organisation, attention to detail, and discretion.

Key Area of Responsibilities

• Provide executive and administrative support to the Managing Director and management team
• Coordinate management meetings, ensure accurate minute-taking, and track follow-up actions
• Assist in the preparation of management reports and presentations
• Liaise with internal and external stakeholders on behalf of the Managing Director
• Coordinate arrangements for high-level visitors and customers, including logistics and hospitality
• Manage travel arrangements for the Managing Director and management team
• Prepare and disseminate internal communications and announcements from headquarters
• Support ad hoc tasks and projects as assigned

Requirements

• Diploma or Degree in Business Administration, Engineering, or a related discipline
• Minimum 3–5 years of relevant experience, preferably in supporting senior management
• Self-motivated and able to work independently, with strong organisational, communication, and time management skills
• Strong problem-solving ability with a high level of technical proficiency
• Demonstrates a high degree of integrity and discretion in handling confidential information
• Proficient in Microsoft Office applications and other relevant productivity tools