Executive Assistant, APAC

Illumina; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading genomics company in Singapore is looking for an experienced Executive Assistant to support top executives. Responsibilities include calendar management, meeting coordination, and event organizing, requiring exceptional professional presence and proficiency in Microsoft Office. The ideal candidate will thrive in a collaborative environment and be committed to the company's inclusive culture.

Benefits

Inclusive work environment

Career development opportunities

Employee resource groups

Qualifications

• Experience managing calendars and scheduling meetings.
• Ability to engage effectively with customers at the executive level.
• High proficiency in Microsoft Office tools.

Responsibilities

• Manage executive appointment schedules and meetings.
• Prepare reports by collecting and analyzing information.
• Act as an ambassador for the company, showing a positive attitude.
• Organize and plan events like conferences and meetings.

Skills

Calendar management

Meeting and event planning

Presentation preparation

Expense report administration

Professional presence

Proficiency in Outlook

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Job description

What if the work you did every day could impact the lives of people you know? Or all of humanity?At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Responsibilities :

• Reports to SVP and / or above and typically supports a department, function or site.
• Manages executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Develops highly collaborative working relationship with keen understanding of leader’s priorities.
• Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
• Prepares reports by collecting and analyzing information.
• Answers, screens and directs telephone calls.
• Provides information by answering questions and requests.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes, reconciles and submits expense reports in Concur.
• Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values.
• Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Manages confidential information which requires utmost discretion and adherence to corporate governance policies.
• Organizes and plans a variety of events including conferences and meetings.

Requirements :

• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
• Ability to demonstrate exceptional professional presence to engage effectively with customers / partners at executive level.
• Must have a high level of proficiency in Outlook, Word, Excel and Power Point.

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position.Changes to individual responsibilities may occur due to business needs.

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact To learn more, visit : . The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants.