Executive Assistant

BEUMER Group; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A global technology company based in Singapore is seeking an experienced Executive Assistant to provide comprehensive support to the CEO. This role involves managing calendars, coordinating team meetings, and assisting with strategic projects. The ideal candidate has over 3 years of experience supporting senior management and possesses excellent communication and organizational skills. Proficiency in Microsoft 365 is essential. This is a full-time position with no remote work options available.

Qualifications

• 3+ years of experience as an Executive Assistant or in project/consulting roles supporting senior management.
• Ability to prepare executive analyses and presentations, manage complex schedules, and deliver under time pressure.
• Strong organisational and administrative abilities.
• Excellent written and verbal communication skills.
• Proactive, open-minded, resourceful and able to work independently.

Responsibilities

• Manage CEO calendars, appointments, and travel arrangements.
• Coordinate meetings, including agenda preparation, logistics, and minute-taking.
• Support CEO in strategic and operational projects.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Education

Degree in Business Communications, Engineering or related field

Tools

Microsoft 365

Google Suite

Job description

Key Responsibilities

1. Executive & Administrative Support

• Manage CEO calendars, appointments and travel arrangements.
• Coordinate steering/leadership team meetings, including agenda preparation, logistics, equipment setup and minute‑taking, and track post‑meeting actions.
• Prepare, proofread and maintain documentation, reports and presentations to exceptional standards.
• Serve as point of contact for corporate visitors, clients and partners; handle confidential information with discretion.

2. Strategic & Project Support

• Support CEO in strategic and operational projects, acting as project coordinator or manager when required.
• Support strategy execution and key initiatives; coordinate timelines, risks and interdependencies across business functions.
• Prepare decision‑making materials, business analyses and data models for leadership and corporate committees.
• Prepare content for internal and external communication, including leadership presentations.

3. Communication & Cross‑Functional Coordination

• Facilitate communication between the CEO office and internal stakeholders across departments on decisions, actions and deadlines.
• Coordinate executive events, town‑halls and workshops for the Singapore entity.

Qualifications

• Degree in Business Communications, Engineering or related field preferred.
• 37 years of experience as an Executive Assistant or in project/consulting roles supporting senior management.
• Ability to prepare executive analyses and presentations, manage complex schedules and deliver under time pressure with high attention to detail.
• Strong organisational and administrative abilities.
• Excellent written and verbal communication skills; able to collaborate with stakeholders at all organisational levels globally.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, OneDrive).
• Proactive, open‑minded, resourceful and able to work independently with sound judgement.
• High discretion and confidentiality; attention to detail and commitment to quality.

Remote work: No

Employment type: Full‑time

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft PowerPoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Vacancy: 1