Executive Assistant

PACIFIC INTERNET (S) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading tech firm in Singapore seeks an experienced Executive Assistant to support C-level executives. Responsibilities include preparing presentations, managing sensitive communications, and ensuring compliance with local regulations. Candidates should have a Bachelor’s degree and at least 5 years of experience in executive support or corporate secretarial roles. Proficiency in English and Mandarin is essential, with additional Southeast Asian languages being an advantage. The role emphasizes professionalism and confidentiality.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably in a tech or MNC environment.
• Prior experience in corporate secretarial work or compliance is required.
• Knowledge of Singapore Companies Act is a strong plus.

Responsibilities

• Prepare high-quality presentations and internal communications.
• Handle sensitive documents and ensure confidentiality.
• Facilitate communication on corporate governance and compliance.
• Coordinate compliance training and internal audits.

Skills

Organisational skills

Time-management skills

Communication skills in English

Communication skills in Mandarin

Education

Bachelor's degree in Business, Law, or related discipline

Job description

Key Responsibilities

• Prepare high-quality presentations, meeting agendas, and internal communications.
• Handle sensitive documents and communications with discretion and confidentiality.
• Facilitate communication with headquarters on corporate governance and compliance issues.
• Preparation of regular and ad-hoc reports for management reporting.
• Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.
• Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.
• Maintain accurate statutory records in compliance with Singapore’s ACRA requirements and equivalent entities in other jurisdictions.
• Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.
• Support the implementation and monitoring of internal compliance policies.
• Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.
• Coordinate compliance training and internal audits as required.
• Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements

• Bachelor's degree in Business, Law, or a related discipline.
• Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.
• Prior experience in corporate secretarial work or compliance is required;knowledge of Singapore Companies Act is a strong plus.
• Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.
• Strong organisational and time-management skills with the ability to prioritise across competing deadlines.
• Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.
• High level of professionalism and discretion in handling confidential information.