Events and Admin Executive

OAKWOOD SMART TECH PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A tech-focused company in Singapore seeks a detail-oriented Events & Admin Executive to support event management and administrative tasks for two sister companies. The ideal candidate must hold a diploma and be bilingual in English and Chinese. Responsibilities include sourcing venues, coordinating bookings, and providing administrative support. This role requires strong organizational skills, attention to detail, and the flexibility to assist during occasional weekends. Interested candidates should apply via email.

Qualifications

• Detail-oriented and organized with the ability to manage multiple tasks efficiently.
• Pleasant personality to interact professionally with team members and vendors.

Responsibilities

• Source event venues by making calls, sending emails, and conducting site visits.
• Coordinate event space bookings with internal teams and external partners.
• Assist with on-site event operations as needed to ensure smooth events.

Skills

Bilingual proficiency in English and Chinese

Strong organizational skills

Good written and verbal communication skills

Education

Diploma or equivalent qualification

Job description

Company Overview / Employee Value Proposition

At our core, we believe that true service excellence goes beyond delivering results — it’s about creating meaningful experiences and making the impossible happen. By combining professionalism with warmth, energy, and innovation, we aim to exceed expectations and build lasting relationships grounded in trust, excellence, and shared success.

Job Summary

We are looking for a detail-oriented and organised Events & Admin Executive to support operations across two sister companies (Events & Insurance). This role offers exposure to a variety of event management, sourcing, scheduling, administrative and coordination tasks with clear guidance.

Responsibilities

• Source event venues by making calls, sending emails, and conducting site visits to identify suitable locations
• Coordinate event space bookings by liaising with internal teams and external partners to secure venues
• Update and maintain accurate records of venue space availability and confirmed bookings
• Assist with on‑site event operations as needed to ensure events run smoothly
• Provide general insurance administrative support and entering data accurately
• Maintaining proper documentation, record-keeping, and filing of issued documents.
• Collaborate effectively across two sister companies under clear guidance to support operational needs
• Demonstrate flexibility by assisting during occasional weekends when events require support

Required competencies and certifications

• Diploma or equivalent qualification
• Bilingual proficiency in English and Chinese to communicate effectively with Mandarin‑speaking customers.

Preferred competencies and qualifications

• Good written and verbal communication skills to interact professionally with vendors and team members
• Pleasant personality with strong organisational skills and attention to detail to manage multiple tasks efficiently
• Comfortable making calls and meeting vendors as part of venue sourcing and coordination

Other Information

• Location: 6-minute walk from Somerset MRT
• Working Hours: Monday to Friday, 9:00am to 6:00pm
• How to Apply: Send your resume and a short introduction about your working experience to: [e-mail]