Event Coordinator

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading event management company in Singapore seeks an Event Coordinator with at least 2 years of experience. The role involves developing event strategies, managing logistics, and liaising with vendors. Proficiency in Japanese is required to communicate with clients and stakeholders. Strong organizational skills, problem-solving abilities, and a keen attention to detail are crucial. This dynamic position includes flexibility to work weekends and evenings during events, ensuring successful execution of events that meet client expectations.

Qualifications

• Minimum 2 years of experience in event coordination or project management.
• Proficiency in Japanese (JLPT N1 or equivalent) for communication.
• Strong understanding of event planning and budgeting.

Responsibilities

• Develop event strategies aligned with business objectives.
• Create and manage event timelines and deliverables.
• Coordinate with vendors for event logistics and operations.
• Act as the main point of contact during events.

Skills

Event coordination

Project management

Microsoft Office Suite

Communication skills in English

Problem-solving skills

Attention to detail

Crisis management

Job description

Job ID:1419140

Responsibilities

• Develop event concepts, strategies, and plans aligned with business objectives.
• Create and manage event timelines, checklists, and deliverables; proactively address delays.
• Monitor budgets and ensure cost-effective solutions without compromising quality.
• Coordinate with vendors for AV, catering, and equipment, ensuring timely delivery and quality.
• Source and purchase event materials, décor, and equipment.
• Organise logistics including transportation, storage, delivery schedules, and inventory tracking.
• Manage venue arrangements, access, security, and operational requirements.
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• Oversee event operations such as floor plans, seating, and equipment placement.
• Coordinate presentations, slides, and media with speakers and emcees; provide AV support.
• Manage show flow and script timing during events.
• Act as the main point of contact during events, ensuring smooth execution and troubleshooting.Ensure events meet brand standards and client expectations.
• Maintain clear communication with clients, manage expectations, and provide recommendations.
• Gather feedback and compile post-event reports with performance metrics and improvement areas.

Requirements

• Minimum 2 years of experience in event coordination, project management, or related roles.
• Proficiency in Japanese (JLPT N1 or equivalent) to liaise Japanese speaking clients and stakeholders.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Strong written and verbal communication skills in English.
• Familiarity through event coordination experience with Japanese cuisine, tourism, culture, and regional characteristics is an added advantage.
• Proven experience managing end-to-end event logistics and operations.
• Strong understanding of event planning, budgeting, and timeline tracking.
• Experience liaising with vendors, clients, and internal teams.
• Ability to work independently and collaboratively within a team.
• Skilled in managing multiple projects under tight deadlines.
• Willingness to work flexible hours, including weekends and evenings during events.
• Strong problem-solving and crisis management skills.
• Exceptional attention to detail and organisational skills.
• Ability to remain calm and professional under pressure.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume كام bank for future opportunities.

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