Engineering Administrator

EOS INNOVATION SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A technology and engineering company in Singapore is seeking an Administrative Support professional to manage office operations, provide administrative assistance to engineering teams, and oversee documentation and procurement tasks. The ideal candidate should have strong organizational skills, proficiency in MS Office and MS365 tools, and 1-2 years of experience in engineering-related projects. This position offers a collaborative environment focused on efficiency and productivity.

Qualifications

• Strong organizational and multitasking abilities for administrative tasks.
• Previous 1-2 years of experience in engineering-related projects.
• Experience with military terminology or defence work is a bonus.

Responsibilities

• Manage office operations including supplies and equipment.
• Provide administrative support to engineering teams.
• Organize defence engineering project documentation.
• Work with procurement team for purchases.
• Monitor and maintain inventory of office and engineering supplies.
• Assist in policy development for efficiency improvement.

Skills

Organizational skills

Multitasking abilities

Excellent in MS Office tools (Excel, Word, PowerPoint)

Proficient with MS365 tools (Sharepoint, List, Power Automate, Power Apps)

Excellent verbal and written communication skills

Job description

Administrative Support

• Managing office operations such as maintaining office supplies, equipment & facilities (inclusive of pantry inventory).
• Provide comprehensive administrative support to the engineering teams, including managing schedules of staff and maintaining documentation.

Documentation Management

• Organize and maintain defence engineering related project documentation, ensuring all materials are accurately filed and easily accessible

Procurement Tasks

Work with procurement team to

• Raise purchase request
• Create & maintain the purchase request database, track purchases
• Stock taking for incoming goods

Inventory Management

Monitor and maintain inventory of supplies to the office

• Office supplies (Stationeries, files etc.)
• Equipment (Printers, Scanner etc.)
• Pantry

Monitor and maintain inventory of supplies specific to the engineering department.

• Common parts bin (Mechanical, Electrical, Electronics)
• EUS/EUC items

Policy Development

Assist in the development and implementation of engineering department policies and procedures to improve efficiency.

Required Skills & Qualifications

Organizational Skills

• Strong organizational and multitasking abilities to manage various administrative tasks effectively.
• Excellent in MS office tools such as Excel, Words & PowerPoint
• Able to use MS365 tools such as Sharepoint, List, Power Automate, Power Apps

Communication Skills

• Excellent verbal and written communication skills to facilitate clear interactions within the team

Experience

• Previous 1-2 years of experience with engineering related projects is required
• Experience with military terminology or related defence work is a bonus