Document Control Specialist — EDMS, SAP & Compliance

HKM HR MANAGEMENT PTE. LTD.

Singapore

On-site

SGD 36,000 - 60,000

Full time

4 days ago

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Job summary

HKM HR MANAGEMENT PTE. LTD. seeks a Document Controller to manage critical information, ensure version control, and oversee lifecycle from creation to archival. You will integrate data and documents with SAP/IDD and maintain the EDMS.

Location is Kaki Bukit, Singapore, with responsibilities including tracking documents, archiving older versions, and ensuring compliance with legal and ISO requirements. Strong attention to detail and confidentiality are essential.

Qualifications

Bachelor degree in Business Administration, Information Management or related field.
1-2 years of experience in Document Controller role.
Proficiency in Word, Excel and Outlook; familiarity with EDMS.
Strong organizational skills and discretion for confidential files.
Good communication and problem-solving abilities.

Responsibilities

To track, control and log incoming/outgoing documents using strict naming conventions.
Manage correct versions and archive obsolete ones while ensuring latest approvals are accessible.
Check quality and compliance of documents for accuracy and required signatures per ISO standards.
Disseminate files to stakeholders and record via transmittals.
Maintain and update digital databases and platforms like SAP/IDD.