Document Controller (Precast) - kaki Bukit

HKM HR MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

HKM HR MANAGEMENT PTE. LTD. seeks a Document Controller to manage critical information, ensure version control, and oversee lifecycle from creation to archival. You will integrate data and documents with SAP/IDD and maintain the EDMS.

Location is Kaki Bukit, Singapore, with responsibilities including tracking documents, archiving older versions, and ensuring compliance with legal and ISO requirements. Strong attention to detail and confidentiality are essential.

Qualifications

• Bachelor degree in Business Administration, Information Management or related field.
• 1-2 years of experience in Document Controller role.
• Proficiency in Word, Excel and Outlook; familiarity with EDMS.
• Strong organizational skills and discretion for confidential files.
• Good communication and problem-solving abilities.

Responsibilities

• To track, control and log incoming/outgoing documents using strict naming conventions.
• Manage correct versions and archive obsolete ones while ensuring latest approvals are accessible.
• Check quality and compliance of documents for accuracy and required signatures per ISO standards.
• Disseminate files to stakeholders and record via transmittals.
• Maintain and update digital databases and platforms like SAP/IDD.

Skills

Organizational skills

Attention to detail

Discretion

Communication

Education

Bachelor's degree in Business Administration / Information Management or related field

Tools

EDMS

SAP

IDD

Job description

The Document Controller isresponsible to manage the organization's critical information anddocumentation. To oversee document control procedures, maintain ElectronicDocument Management Systems (EDMS), enforce version control to ensure teams useonly approved, up-to-date files, and track document lifecycles from creationthrough to archival. Document Controller to also be responsible to integratedata and document management with SAP/IDD.

Key Responsibilities:

1. To track, control and log incoming/outgoing documents using strictnaming conventions
2. To manage and ensure correctversions of documents. Ensure historical document versions are archived ormarked obsolete while the latest approved versions are accessible to authorizedpersonnel
3. Check quality and compliance of documents for accuracy, completeness andrequired signatures in compliance with ISO standards and legal record-retentionregulations
4. Disseminate files and technical drawings/documents to relevant stakeholders, clients and project teams and record via transmittals
5. Maintain and update digitaldatabases and platformslike SAP/IDD

Qualifications & Skills:

• Bachelor Degree or Diplomain Business Administration, Information Management or related field
• 1-2 years of experience in Document Controller role
• Proficiency in software (e.g.,Word, Excel Outlook),familiarity with Electronic Document Management Systems (EDMS)
• Exceptional organizational abilities, meticulous attention to detail and a high level of discretion for confidential files
• Good communication, problem-solvingskills and attention to detail.

Location: Kaki Bukit