Corporate Support Services Manager

HABIB BANK LIMITED; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading financial institution in Singapore is seeking a Corporate Support Services Manager to oversee its operational functions. Key responsibilities include vendor management, coordinating maintenance services, and ensuring compliance with safety regulations. The ideal candidate should possess strong organizational and communication skills along with the ability to manage multiple projects efficiently. This role is critical in fostering a safe and organized workplace, and will involve interaction with various departments and external vendors.

Qualifications

• Strong organizational, communication, and interpersonal skills are essential.
• Proven ability to manage multiple administrative projects effectively.
• Accurate and up-to-date record keeping is required.

Responsibilities

• Oversee and manage the bank’s administrative and facilities operations.
• Plan maintenance services with vendors for various facilities.
• Conduct vendor registrations and evaluate existing vendors.
• Ensure compliance with fire safety regulations as Fire Warden.
• Assist in tenancy renewals and office renovations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multi-tasking ability

Job description

The Corporate Support Services Manager is responsible for overseeing and ensuring the efficient management of the bank’s administrative and facilities operations. This role involves vendor management, maintenance coordination and general administrative duties while fostering a safe and organized workplace.

Key Responsibilities

• Maintenance Service Coordination: Plan and schedule maintenance services with vendors for the bank’s facilities, including office premises, apartment and disaster recovery (DR) site.
• Vendor Management: Perform new vendor registrations and conduct yearly evaluations of existing vendors to assess service quality and compliance.
• Fixed Assets Maintenance: Conduct regular inspections and maintain tracking for fixed assets to ensure proper maintenance.
• Building Management Coordination: Coordinate with building management for necessary repairs and maintenance.
• Directory and Supplies Management: Regularly update and maintain the bank’s staff phone directory. Responsible for managing office supplies and service providers. This includes ensuring adequate stock, verifying invoices and providing procurement support by sourcing vendors, evaluating quotations, and making recommendations.
• Fire Safety and Clean Desk Officer: Act as the Bank’s Fire Warden, ensuring compliance with fire safety regulations and conducting fire drills as needed. Additionally, serve as the Clean Desk Officer, promoting and enforcing clean desk policies to maintain an organized and secure workplace.
• Risk and Control Testing: Assist Head of Operations with IRCR testing related to Corporate Support Services functions.
• Support for Tenancy and Renovation: Assist Head of Operations with tenancy renewals and office renovations, including the management of the DR site.
• Audit Compliance: Support Head of Operations to address audit observations and implement measures to prevent future issues.
• Ad-hoc Support: Support any other ad-hoc office administrative duties as assigned.

Skills

• Strong organizational, communication, and interpersonal skills.
• Ability to multi-task and manage various administrative projects simultaneously.
• Proper record keeping, ensuring all documentation is accurate and up to date.