Corporate Secretarial Executive

TRISTAR MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A corporate service provider in Singapore is looking for a Corporate Secretarial Executive to manage compliance and regulatory matters for a portfolio of clients. The ideal candidate will independently handle corporate secretarial tasks, maintain statutory records, and ensure compliance with the Singapore Companies Act and other regulations. Strong communication skills in both English and Mandarin are essential. This role offers opportunities for career development in a positive working environment.

Benefits

Competitive remuneration package

Professional career development opportunities

Flexible work arrangement

Qualifications

• Minimum 2 years of working experience in corporate secretarial work in Singapore.
• Strong understanding of the Singapore Companies Act and related regulatory policies.
• Effectively bilingual in English and Mandarin to liaise with Mandarin speaking clients.

Responsibilities

• Independently manage corporate secretarial matters for clients.
• Prepare and file share-related documents and resolutions.
• Maintain minute books and statutory registers for clients.

Skills

Knowledge of Singapore Companies Act

Communication skills

Client management

Attention to detail

Bilingual in English and Mandarin

Education

CSIS/ICSA graduate or Diploma/Degree in Business Administration/Law

Tools

MS Office

ACRA Bizfile

IRAS stamp duty portal

Job description

Company Profile

Tristar Management was established in 1987 to provide corporate services to its valued clients. We specialize in formation, compliance, advisory and support services for businesses, providing local and international investors with a one-stop solution concept of convenience and peace of mind setting up and doing business in Singapore. Our services include Incorporation of Companies, Registration of Businesses, Management Consultation, Corporate Secretarial, Corporate Accounting and Bookkeeping, Taxationand other related compliance services for startup and established companies locally.

Our team comprises of qualified professionals who are fully resourced and dedicated to providing our clients with excellent service and ensuring that every business we work with operates in full compliance with statutory requirements and best practices.

Why Join Us?

• Competitive remuneration package & attractive staff benefits
• Professional career development opportunities
• Fast-paced environment with work-life balance
• Opportunities for continuous learning and up-skilling
• Positive and collaborative workplace culture
• Flexible work arrangement, including Work-From-Home opportunities

Job Summary

As a Corporate Secretarial Executive, you will play a key role in managing corporate compliance and regulatory matters for a portfolio of clients. This role involves managing and maintaining statutory records, preparing board meeting minutes, coordinating shareholder communications, and ensuring the company's compliance with corporate laws and regulations. This role requires strong knowledge and understanding of the Singapore Companies Act, Immigration Act and related regulatory policies, excellent communication skills and ability to manage multiple clients’ portfolio effectively.

Job Description

• Independently manage all corporate secretarial matters for a portfolio of clients in a timely manner.
• Assist with incorporation of new companies, business registration of branches and other entities, striking off companies and other corporate secretarial related matters.
• Prepare and file share-related documents (eg., share transfer, allotment of shares, capital changes).
• Responsible for preparing directors/shareholders’ resolutions, minutes of meetings and file with Accounting and Corporate Regulatory Authority (ACRA), Inland Revenue Authority of Singapore (IRAS), Ministry of Manpower (MOM) and other statutory bodies as required.
• Attend board meetings and general meetings and prepare accurate minutes of meeting.
• Update and maintain minute books, statutory registers and corporate secretarial database for clients.
• Assist in application of work passes with the MOM.
• Support Know-Your-Client (KYC) onboarding procedures and ongoing regulatory compliance monitoring.
• Ensure adherence to Anti-Money Laundering, Countering Proliferation Financing and Countering the Financing of Terrorism (AML/CPF/CFT) controls, procedures and best practices.
• Attend to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audits.
• Maintain good rapport with clients, clients’ advisers, intermediaries and internal teams.
• Streamline all workflow processes within your responsibility areas to ensure prompt and professional service.
• Perform other secretarial duties and administrative duties as assigned to support department operations.

Requirements

• Preferably CSIS/ICSA (F.K.A. SAICSA) graduate or Diploma/Degree in Business Administration/Law or pursuing relevant professional qualification.
• Minimum (2) years of working experience in corporate secretarial work in Singapore.
• Strong understanding of the Singapore Companies Act 1967, Corporate Service Providers Act 2024 and related regulatory policies, such as the Guidelines for Registered Corporate Service Providers, Registers of Registrable Controllers and other guidance issued for companies, foreign companies and limited liability partnerships.
• Familiar with ACRA Bizfile and IRAS stamp duty portal.
• Computer literate and proficient in MS office application.
• Effectively bilingual in English and Mandarin to liaise with Mandarin speaking clients.
• Meticulous, responsible, proactive and capable of managing multiple task and assignments.
• Good organizational skills and time management.
• Eager to learn and highly interested in developing an in depth understanding in corporate secretarial works.
• Positive attitude toward guidance and training.
• Strong client interaction, management and servicing skills.