Corporate Secretarial Assistant Manager

Integra Solutions Pte Ltd; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Integra Solutions Pte Ltd invites an experienced company secretarial professional to join our team in Singapore. You will manage all facets of client secretarial affairs for both listed and non-listed entities, including minute-taking and regulatory filings.

You should be proficient in English, able to communicate with Chinese clients, and comfortable with multitasking and strict deadlines. Immediate availability is advantageous.

Qualifications

• 4–6 years of company secretarial experience.
• Proficient in written and spoken English.
• Able to communicate with Chinese clients.
• Strong computer skills in Word and Excel.
• Detail-oriented and adept at multitasking.
• Self-motivated and able to work under pressure.
• CSIS qualification advantageous.
• Immediate availability advantageous.

Responsibilities

• Manage all facets of clients' company secretarial affairs for listed and non-listed companies.
• Conduct customer due diligence for onboarding and ongoing monitoring.
• Assist in incorporation of new companies and registration of foreign entities.
• Draft resolutions, meeting minutes, and associated documents.
• Maintain Statutory Registers and Minute Books.
• Prepare and file notifications with ACRA.
• Conduct e-stamping of transfer forms.
• Ensure adherence to statutory reporting requirements under Companies Act, Listing Rules, and Code of Corporate Governance 2018.
• Execute additional secretarial duties and support as assigned.

Skills

English proficiency

Chinese communication

MS Word

MS Excel

Attention to detail

Independent working

Time management

Education

CSIS qualification (advantageous)

Tools

Microsoft Word

Microsoft Excel

Job description

About the role

Manage all facets of clients' company secretarial affairs, catering to both listed and non-listed companies.

This role encompasses a broad range of secretarial responsibilities and support functions.

Responsibilities

• Manage all facets of clients' company secretarial affairs, catering to both listed and non-listed companies, including minute-taking during meetings

• Conduct customer due diligence for on-boarding and ongoing monitoring

• Aid in the incorporation of new companies, registration of foreign entities, etc.

• Draft resolutions, meeting minutes, and associated documents

• Maintain Statutory Registers and Minute Books

• Prepare and file notifications with ACRA

• Conduct e-stamping of transfer forms

• Ensure adherence to statutory reporting requirements stipulated in the Companies Act, Listing Rules, and Code of Corporate Governance 2018

• Execute any additional secretarial duties and support as assigned

About you

• 4–6 years of experience preferred

• Proficient in written and spoken English

• Able to communicate with Chinese clients

• Strong computer skills, particularly in Microsoft Word and Excel

• Positive work ethic, demonstrating initiative and teamwork

• Detail-oriented and adept at multitasking

• Self-motivated, capable of working independently and under pressure

• CSIS qualification (advantageous)

• Able to commence work on short notice (advantageous)

This role is immediately available, and only shortlisted candidates will be contacted for an interview.