Corporate Secretarial Executive

CSC; Singapore; On-site; SGD 39,000 - 78,000; Full time

Job summary

CSC in Singapore seeks a diligent corporate secretarial professional to manage a portfolio of clients, including Singapore entities and branches of foreign companies. You will handle filing with ACRA, board resolution preparation, and compliance across the annual cycle.

The role requires ICSA qualification or ongoing study, 3–4 years of experience, and strong client servicing with MS Office proficiency. You will work closely with the Compliance team on audits, KYC and process improvements.

Qualifications

• Qualified or currently pursuing ICSA with relevant corporate secretarial experience.
• A Diploma in Business Administration, Commerce, or Law with 3–4 years of secretarial exposure.
• Detail-oriented with good compliance and corporate governance awareness.

Responsibilities

• Handle full spectrum of corporate secretarial matters for clients in Singapore.
• Prepare documents for company/foreign branch formations and board matters.
• File annual returns and financial statements with ACRA and lodge changes.
• Assist auditors and respond to queries for statutory audits.
• Suggest workflow improvements and assist in client onboarding and due diligence.
• Engage as a relationship bridge between clients and Compliance team.
• Manage debtor follow-ups and other ad hoc duties as assigned.

Skills

Meticulous

Client servicing

Team player

Communication skills

Multi-tasking

Commercial acumen

MS Office

Education

ICSA qualification

Diploma in Business Administration/Commerce/Law

Tools

MS Office

Viewpoint

Job description

Responsible for a portfolio of clientele which includes Singapore incorporated entities or registered Singapore branch of foreign companies in areas of compliance to the relevant legislations and regulations as well as procedural advisory work.

Some of the things you’ll be doing:

• Assistance in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met
• Preparing necessary documents or supporting work where applicable for company/foreign branch formations, preparation of Board resolutions/meetings, corporate actions documents, etc.
• Filing of client entity annual return and financial statements with ACRA as well as lodging changes that required to be updated with ACRA on client entities
• Attend to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit
• Assistance in assessing work procedures, providing feedbacks/suggestions for improvements and implementing improvement process, where necessary
• Perform certain administration tasks pertaining to the clients or internal procedures
• Responsible for onboarding of new clients, ongoing monitoring and conducting client due diligence checks
• Actively involve beyond the surface follow up on debtor’s management of client outstanding invoices.
• To engage as relationship bridge between the client and the Compliance team on the various annual file review challenges in updating and verifying information needs as well manage the information needs optimally
• Perform other ad hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• Institute of Chartered Secretaries and Administrators (ICSA) qualification or those pursuing, as well as Diploma in Business Administration/Commerce/Law with a minimum of 3 - 4 years of relevant corporate secretarial experience
• Meticulous individual with strong sense of responsibility, pro-active client servicing aptitude and basic commercial acumen
• Strong team player with positive working attitude, able to work independently and multi-task
• Good interpersonal, oral and written communication skills
• Proficiency in MS Office and knowledge of Viewpoint will be an advantage