Corporate Secretarial Manager

SINYANG BUSINESS CENTER PTE. LTD.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

SINYANG BUSINESS CENTER PTE. LTD. is seeking a seasoned Corporate Secretarial Manager in Singapore to lead the firm’s secretarial team and oversee client portfolios.

You will ensure compliance with the Singapore Companies Act, provide governance advice, and manage timely filings of resolutions, minutes, and annual returns. Responsibilities include supervising staff, maintaining statutory records, and driving process improvements in a fast-paced environment.

Qualifications

• Minimum 5 years of corporate secretarial experience.
• Strong knowledge of the Singapore Companies Act and ACRA regulations.
• Professional qualification such as Chartered Secretary is an advantage.
• Attention to detail and ability to handle tasks promptly and efficiently.
• Familiarity with corporate secretarial software.
• Excellent communication, interpersonal and client management skills.
• Strong leadership and ability to supervise junior staff.
• Meticulous, proactive and able to manage multiple priorities.
• Proficiency in English and Mandarin.

Responsibilities

• Manage and oversee the corporate secretarial team.
• Handle a portfolio of local and foreign companies and ensure compliance.
• Advise clients on governance, statutory compliance, and secretarial matters.
• Prepare directors' and shareholders' resolutions, minutes, and annual returns.
• Manage incorporations, strike-offs, share allotments, and transfers.
• Ensure timely filing of statutory returns with ACRA.
• Liaise with clients, auditors, banks, and regulators on secretarial matters.
• Review and maintain statutory registers and corporate records.
• Train, mentor and supervise junior staff.
• Improve internal processes and QA standards.
• Keep abreast of changes in corporate laws and compliance requirements.
• Perform other corporate and administrative duties as assigned.

Skills

Leadership

Attention to detail

Client management

Communication

Multitasking

Time management

English & Mandarin

Regulatory knowledge

Corporate governance

Education

Chartered Secretary (CGI/SAICSA)

Job description

Key Responsibilities

• Manage and oversee the corporate secretarial team to ensure timely and accurate delivery of services.
• Handle a portfolio of local and foreign companies, ensuring compliance with the Singapore Companies Act and other regulatory requirements.
• Advise clients on corporate governance, statutory compliance, and corporate secretarial matters.
• Prepare and review directors' and shareholders' resolutions, minutes, annual returns, and other statutory documents.
• Manage company incorporations, strike-offs, share allotments, transfers, changes in company officers, and other corporate actions.
• Ensure timely filing of statutory returns and lodgements with ACRA and other relevant authorities.
• Liaise with clients, auditors, tax agents, banks, and regulatory authorities on corporate secretarial matters.
• Review and maintain statutory registers and corporate records.
• Train, mentor, and supervise junior corporate secretarial staff.
• Improve internal processes and ensure compliance with the firm's quality standards.
• Keep abreast of changes in corporate laws, regulations, and compliance requirements.
• Other corporate and administrative or ad-hoc duties as assigned.

Requirements

• Minimum 5 years of relevant corporate secretarial experience, preferably with an accounting firm or Corporate Service Provider (CSP).
• Strong knowledge of the Singapore Companies Act, ACRA regulations, and corporate governance practices.
• Professional qualification such as Chartered Secretary (CGI/SAICSA) is an advantage.
• Attention to detail and ability to handle tasks in a prompt and efficient manner
• Familiarity with corporate secretarial software.
• Excellent communication, interpersonal, and client management skills.
• Strong leadership, organizational, and problem-solving abilities.
• Meticulous, proactive, and able to manage multiple priorities in a fast-paced environment.
• Good written and oral communication skills
• Proficiency in English and Mandarin