Assistant / Executive, Corporate Secretarial

Rajah & Tann Asia; Singapore; On-site; SGD 4,200 - 6,800; Full time

Job summary

Rajah & Tann Asia searches for a proactive Corporate Secretarial Assistant to support a full range of secretarial services for listed and private clients in Singapore.

You will assist with incorporations, registrations, minutes, resolutions and statutory filings, ensuring compliance with regulatory requirements and timely SGX announcements.

Qualifications

• Member/Graduate of Chartered Secretaries Institute of Singapore (CSIS) or currently pursuing CSIS would be an advantage.
• Relevant corporate secretarial experience in law firms, corporate secretarial firms or public listed companies would be an advantage.
• Experience in handling SGX-listed companies, advising on Main Board or Catalist Rules of SGX-ST, release of SGX announcements would be an advantage.
• Experience taking minutes of Board of Directors' and Shareholders' meetings would be an advantage.
• Detail-oriented, able to manage multiple tasks concurrently, and capable of meeting deadlines in a fast-paced environment.
• A team player with good interpersonal, communication and writing skills.

Responsibilities

• Assist in providing a full spectrum of corporate secretarial services to the firm’s clients, which includes public listed companies, public and private limited companies.
• Assist with incorporation of companies/variable capital companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc.
• Draft directors’ and shareholders’ resolutions, minutes of shareholders’ meetings (annual general meetings and extraordinary general meetings), and any other ancillary documents.
• Attend meetings of public listed companies/private companies and draft minutes of meetings.
• Ensure compliance with relevant statutory and regulatory requirements.
• Releasing announcements to SGX.
• Ensure proper and timely filing of statutory forms/returns to ACRA and e-stamping of transfer forms with IRAS.
• Assist in application of work passes with the Ministry of Manpower.
• Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies.
• Maintain and update company statutory records / statutory registers; and
• Perform any other duties and responsibilities as may be assigned from time to time.

Skills

Detail-oriented

Multitasking

Interpersonal skills

Communication

Writing skills

Education

CSIS affiliation or pursuing CSIS

Job description

• Assist in providing a full spectrum of corporate secretarial services to the firm’s clients, which includes public listed companies, public and private limited companies;
• Assist with incorporation of companies/variable capital companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc;
• Draft directors’ and shareholders’ resolutions, minutes of shareholders’ meetings (annual general meetings and extraordinary general meetings), and any other ancillary documents;
• Attend meetings of public listed companies/private companies and draft minutes of meetings;
• Ensure compliance with relevant statutory and regulatory requirements;
• Releasing announcements to SGX;
• Ensure proper and timely filing of statutory forms/returns to ACRA and e-stamping of transfer forms with IRAS;
• Assist in application of work passes with the Ministry of Manpower;
• Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies;
• Maintain and update company statutory records / statutory registers; and
• Perform any other duties and responsibilities as may be assigned from time to time.

Requirements

• Member/Graduate of Chartered Secretary Institute of Singapore (CSIS) or currently pursuing CSIS course would be an advantage.
• Relevant corporate secretarial experience in law firms, corporate secretarial firms or public listed companies would be an advantage.
• Experience in handling companies listed with the SGX, advise on Main Board or Catalist Rules of SGX-ST, release of SGX announcements, etc would be an advantage.
• Experience in taking minutes of meetings for Board of Directors' and Shareholders' meetings would be an advantage.
• Detail-oriented, able to manage multiple tasks concurrently, and capable of meeting deadlines in a fast-paced environment.
• A team player with good interpersonal, communication and writing skills.