Assistant / Executive, Corporate Secretarial

RAJAH & TANN SINGAPORE LLP; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

RAJAH & TANN SINGAPORE LLP is seeking a diligent Corporate Secretarial Assistant to support a full spectrum of corporate secretarial services for clients, including listed entities. You will assist with incorporation, registrations, preparing minutes, and ensuring regulatory filings in Singapore.

The role requires meticulous attention to detail, strong writing skills, and the ability to manage multiple tasks in a fast-paced environment. Training and exposure to SGX rules are provided.

Qualifications

• CSIS certification or pursuing CSIS is preferred.
• Experience in corporate secretarial work in law firms or listed companies is advantageous.
• Familiarity with SGX, SGX Main Board or Catalist, and SGX announcements is a plus.

Responsibilities

• Assist in providing corporate secretarial services for listed and private companies.
• Assist with incorporation of entities and registrations in Singapore.
• Draft directors' and shareholders' resolutions, minutes, and ancillary documents.
• Attend meetings and draft minutes for boards and shareholders.
• Ensure compliance with statutory/regulatory requirements and timely filings with ACRA/IRAS.
• Assist in work passes, notarisation, and authentication of documents.

Skills

Detail-oriented

Multitasking

Communication skills

Team player

Deadline awareness

Education

CSIS certification or pursuing CSIS

Job description

• Assist in providing a full spectrum of corporate secretarial services to the firm’s clients, which includes public listed companies, public and private limited companies;
• Assist with incorporation of companies/variable capital companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc;
• Draft directors’ and shareholders’ resolutions, minutes of shareholders’ meetings (annual general meetings and extraordinary general meetings), and any other ancillary documents;
• Attend meetings of public listed companies/private companies and draft minutes of meetings;
• Ensure compliance with relevant statutory and regulatory requirements;
• Releasing announcements to SGX;
• Ensure proper and timely filing of statutory forms/returns to ACRA and e-stamping of transfer forms with IRAS;
• Assist in application of work passes with the Ministry of Manpower;
• Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies;
• Maintain and update company statutory records / statutory registers; and
• Perform any other duties and responsibilities as may be assigned from time to time.

• Member/Graduate of Chartered Secretary Institute of Singapore (CSIS) or currently pursuing CSIS course would be an advantage.
• Relevant corporate secretarial experience in law firms, corporate secretarial firms or public listed companies would be an advantage.
• Experience in handling companies listed with the SGX, advise on Main Board or Catalist Rules of SGX-ST, release of SGX announcements, etc would be an advantage.
• Experience in taking minutes of meetings for Board of Directors' and Shareholders' meetings would be an advantage.

• Detail-oriented, able to manage multiple tasks concurrently, and capable of meeting deadlines in a fast-paced environment.
• A team player with good interpersonal, communication and writing skills.