Corporate Secretarial Assistant

PKF-CAP CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A corporate services firm in Singapore is seeking a Corporate Secretarial Assistant to provide support in corporate governance tasks. Responsibilities include maintaining corporate records, filing statutory documents, and assisting with client onboarding. Ideal candidates will have a diploma or degree in a relevant field. Fresh graduates are welcome to apply. This position requires proficiency in Microsoft Office and strong organizational skills.

Qualifications

• Graduates are welcome; experience in corporate secretarial or HR is advantageous.
• Willingness to learn and capability to work in a team.
• Organized, meticulous, and deadline-oriented.

Responsibilities

• Assist in providing corporate secretarial support.
• Maintain and update statutory registers and corporate records.
• Prepare and file statutory documents with ACRA.
• Support client onboarding and due diligence processes.

Skills

Proficient in Microsoft Office tools

Organised and meticulous

Strong interpersonal skills

Good time management

Ability to work independently

Education

Diploma/Degree in Business Administration or related field

ICSA/CSIS qualifications and/or a CEI license

Job description

We are currently looking for suitable candidates to join our Corporate Secretarial Department as Corporate Secretarial Assistant.

Job Description

• Assist in providing corporate secretarial support to a portfolio of private limited, public listed, VCCs, branches, foreign companies, and other entities.
• Assist in the incorporation of new companies, registration of branches/representative offices, and other entities, ensuring compliance with the Companies Act 1967.
• Maintain and update statutory registers, minute books, and corporate records in both electronic and physical formats.
• Prepare and file statutory documents with ACRA, including annual returns, resolutions, and changes in company particulars.
• Draft directors’/shareholders’ resolutions and assist in preparing minutes of meetings.
• Support client onboarding and ongoing due diligence processes, including KYC/CDD documentation.
• Assist in the automation of work processes within the department.
• Prepare and submit work pass applications, renewals, and cancellations, and liaise with MOM and other authorities on related matters.
• Support clients and candidates with documentation and ensure compliance with employment agency and MOM requirements.
• Maintain accurate records of statutory filings, applications, and correspondence.
• Handle any other ad-hoc assignments as directed by the supervisor from time to time.

Requirements

• Diploma/Degree in Business Administration, Corporate Governance, Human Resources, or a related field.
• Graduates with ICSA/CSIS qualifications and/or a CEI license will be preferred.
• Fresh graduates are welcome, prior experience in corporate secretarial, or HR/administration will be an advantage.
• Proficient in Microsoft Office tools, including Word and Excel.
• Organised, meticulous, and deadline-oriented with good time management.
• Strong interpersonal and communication skills (written and verbal).
• Willing to learn, with the ability to work independently as well as in a team.